Onsite Assistant Community Association Manager

8 hours ago

Miramar, Florida, United States RealManage Full time
About RealManage

RealManage is a dynamic, technology-driven HOA management company that is rapidly expanding, offering abundant opportunities for career advancement, and fostering a company culture that genuinely supports its team members.



We have earned the prestigious CertifiedTM recognition from Great Place to Work, a global authority on workplace culture, employee experience, and leadership excellence. This accolade is a testament to the positive feedback from our employees about their RealManage experience.



We deeply value your professionalism and dedication. We are dedicated to ensuring your long-term career success and consider you not just an employee, but a valued member of our family.



At RealManage, we thrive in a collaborative environment where growth, innovation, and supportive teamwork define our everyday operations.



Company Overview:


We are a prominent national firm recognized on the Inc. 5000 list, operating across 26 states and serving a diverse array of clients including homeowners' associations (HOAs), condominium associations, cooperatives, luxury high-rises, municipal utility districts, and master-planned communities. Our client base also includes nationally renowned developer and builder clients.


We are ranked among the top firms in the community management industry, distinguished by delivering exceptional solutions at competitive prices. We leverage cutting-edge cloud-based technologies and mobile apps, supported by industry-leading practices and a highly skilled workforce.


Our mission at RealManage is to offer comprehensive and innovative solutions that consistently surpass customer expectations. We prioritize transparency and visibility in all client interactions, continuously measuring our performance to achieve rapid improvement. We foster a workplace culture that promotes professionalism, encourages growth, and embraces diversity. By maintaining financial strength and focusing on continual innovation, we aim to lead the industry with pioneering advancements.


We are a values-based company with the following values as our guiding principles:

  • Integrity: we always do the right thing.
  • Respect: for our customers, employees and company; mutual respect is the cornerstone for every RealManage relationship.
  • Selflessness: more than teamwork; we are part of something special and much larger than any of us.
  • Personal Relationships: we are a professional services company; people do business with people they like.
  • Always Improving: never satisfied, always learning and always growing; one is either getting worse or getting staying the same. At RealManage, we are always getting better.

Job Responsibilities

We are seeking an Onsite Assistant CAM to assist with day-to-day operations of our community located in the Miramar Florida area.

  • Deed Restriction Letters: Produce and track letters based on site inspections. Maintain violation log, both active and resolved.
  • Renewals: Track expiration dates on all agreements for assigned associations (landscape maintenance, pool maintenance, janitorial, etc.), solicit bids for renewal, renew the agreements with current vendor if requested and/or assist the bid packet preparation. Insure that all agreements are fully executed and are appropriately filed.
  • Meeting Notice Preparation: Assist with the preparation of the Board Meeting Packets and Annual Members Meeting Packets in accordance with the association's bylaw notice requirements.
  • Attendance at Meetings: Attend Board Meetings and Annual Members Meetings as needed to assist the Association Manager and to record minutes.
  • Prepare Minutes: Draft meeting minutes and make additions/changes as directed by the Association Manager and Board Members for assigned associations. Manage the approval process of the minutes by the Association Manager and circulate to the Board of Directors within thirty days of the meeting.
  • New Board Member Packets: Prepare and fulfill the New Board Member Packet(s) within two (2) working days of the Annual Members Meeting.
  • Maintenance of Corporate Records: Maintain and update the corporate records and minutes books for assigned associations.
  • Committee Coordination: Manage the volunteer process for assigned associations and maintain a data file of volunteers for each committee and manage committee requests.
  • Filing: Set up files for new associations as assigned and maintain association files per standard office procedures.
  • Research and Coordination: Assist the Association Manager with researching resident requests, securing locations and dates for meetings.
  • Plus other work-related tasks as needed.

Qualifications
  • 1 year of apartment, commercial or property management experience required.
  • Previous Homeowner Association (HOA) management experience strongly desired.
  • Microsoft Office products.
  • Communication skills.
  • Attention to detail.
  • Service orientation.
  • Responsiveness and follow-up.
  • Multi-tasking - Ability to handle multiple tasks/situations at one time.


Pay and Benefits:


$21.00 to $24.00 hour, depending on education and experience.



Benefits include:

  • Medical Insurance.
  • Dental Insurance.
  • Vision Insurance.
  • Life and Disability Insurance.
  • HSA (Required High Deductible Medical Plan to be eligible).
  • FSA.
  • Education Reimbursement.
  • 401K matching.
  • Employee Assistance Program (EAP).
  • 11 paid Holidays.

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