Project Coordinator

7 days ago

Browns Summit, North Carolina, United States Old Dominion Group Full time
Job Summary:

The Assistant Project Manager plays a crucial role in overseeing smaller projects from start to finish, working closely with an experienced Project Manager. Key responsibilities include managing budgets, ensuring a safe work environment, and maintaining project profitability. When necessary, the Assistant Project Manager will assist with larger projects under the supervision of a Project Manager or Senior Project Manager.

Key Responsibilities:
  • Supervise and direct overall project activities, including planning, coordinating, and meeting critical project milestones.
  • Identify and resolve project-related problems that may arise.
  • Collaborate with the safety department to ensure a zero-accident work environment.
  • Organize and update project trackers and other project-specific documents.
  • Complete construction submittals for projects, forward submittals for larger projects to the Project Manager for review, and present final submittals to clients.
  • Review and complete specification compliance based on approved submittals.
  • Maintain submittals after turnover, documents, and project tracking mechanisms.
  • Review project schedules and work with the project team to coordinate mobilization, set schedule expectations, and provide relevant project updates.
  • Review turnover documents from the estimating team, generate and share turnover meeting minutes, and create a Project Turnover binder for the Construction Manager.
  • Through regular site checks and reporting, manage the project quality control plan, communicate specific systems and materials best suited for the project, and ensure scope work is being completed.
  • Prepare project progress reports and effectively communicate relevant project information and updates to all internal stakeholders.
  • Represent the company in meetings and communications with clients, subcontractors, and important stakeholders.
  • Manage client relationships and client satisfaction.
  • Collaborate with and technically assist field personnel assigned to the project.
  • Price, submit, negotiate, and follow through on change orders in a timely manner and update the change order log.
  • Finalize and submit the After Action Review (AAR) document with relevant information and photos.
  • With the assistance of the Project Manager/Senior Project Manager, provide clear communication and data concerning why the company is winning or losing on a project at time of completion.
  • Manage all project billing, ensuring projects are cash flow positive within 90 days of start.
  • Evaluate project risk and elevate risk to the Project Manager.
  • Manage the inventory of company assets assigned to projects.
  • Negotiate and coordinate the purchase and delivery of materials with external vendors.
  • Work with Construction Managers/Superintendents regarding project labor needs.
  • Understand and become proficient in systems and specification related to said systems.
  • Follow up and follow through on time-sensitive tasks, and ensure all deadlines are met.
  • Participate in internal Project Manager meetings.
Requirements:
  • Associates degree with 3+ years of progressively responsible experience in construction.
  • Bachelor's degree in Construction Management, Engineering, or another related field with 1+ years of progressively responsible construction experience.
  • Working knowledge of construction technology, scheduling, equipment, and methods.
  • Ability to read and comprehend blueprints and mechanical drawings.
  • Demonstrated ability to build and maintain effective and professional relationships with customers, vendors, managers, and colleagues.
  • Strong interpersonal, verbal, and written communication skills.
  • Excellent organizational and time management skills.
  • Attention to detail with a focus on error prevention.
  • Leadership and problem-solving skills.
  • Demonstrated experience with conflict resolution and management.
  • Ability to identify and meet customers' expectations and requirements.
  • Must be a proactive self-starter, problem solver, and effective team player.
  • Knowledge of rules and regulations as well as quality standards and human resources.
  • Ability to understand and follow standard operating policies and procedures.
  • Proficient using a computer and Microsoft Office (Outlook, Word, Excel, etc.).
  • Ability to use Bluebeam and/or On-screen Takeoff.
  • Ability to prioritize and manage multiple tasks, changing priorities as necessary.
  • Ability to work under time pressure and adapt to changing requirements in a positive and constructive manner.
Physical Requirements:
  • Prolonged periods sitting at a desk and working on a computer.
  • Able to walk, sit, stand, bend, kneel, stretch, squat, and climb.
  • Able to travel to job sites, meetings, and other destinations as needed.
  • Able to wear required personal protective equipment.
  • Able to work with specialized construction equipment, tools, and materials.
  • Able to see, talk, and hear in person, via phone, and/or through online/video.
  • Able to use hands and fingers in a manner that allows for use of a keyboard and phone.
  • Able to lift and carry items up to 15 lbs.

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