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Executive Support Specialist

1 week ago

Bothell, Washington, United States Pfizer Belgium Full time
About the Role
We are seeking an Executive Support Specialist to join our team. In this role, you will provide high-level administrative support to the Chief Development Officer, focusing on complex calendar management, meeting coordination, and travel arrangements.

Key Responsibilities
  1. Manage and maintain the Chief Development Officer's calendar, anticipating conflicts and resolving issues in advance.
  2. Coordinate domestic and international travel, ensuring seamless execution of itineraries.
  3. Prepare and submit expense reports for review, performing reconciliations as needed.
  4. Organize and facilitate meetings, conferences, and events, guaranteeing all necessary technologies are available.
  5. Develop and distribute daily briefing materials for meetings in advance.
  6. Maintain and replenish office supplies as required.
  7. Update and manage distribution lists, organizational charts, and key meeting documents.
  8. Collaborate with senior leaders to enhance organizational culture and connectivity.
  9. Work independently to prioritize tasks, manage multiple priorities, and meet deadlines.

Requirements
  • Bachelor's degree preferred.
  • 10 years of administrative assistant experience preferred.
  • Minimum of 5 years' experience supporting a senior leader preferred.
  • Demonstrated ability to proactively carry out personal or executive assistant functions.
  • Excellent communication and interpersonal skills.
  • Demonstrated strong self-starter, independent, proactive, and self-motivated.
  • Ability to handle confidential information with discretion.
  • Proficiency in MS Office applications, particularly Word, OneNote, Teams, Excel, PowerPoint, and Outlook.