Senior Immigration Specialist
3 weeks ago
We are seeking a highly skilled and experienced Senior Specialist, Immigration and Mobility to join our team at IPG Mediabrands. As a key member of our Human Resources department, you will play a critical role in managing our U.S. immigration program and ensuring compliance with all relevant laws and regulations.
Key Responsibilities- Coordinate and manage all IPG Mediabrands U.S. immigration cases, including non-immigrant and immigrant petitions
- Educate and support foreign national employees and HR colleagues on IPG Mediabrands U.S. visa and immigration policies, procedures, and processes
- Coordinate with HR Business Partners, external legal services providers, and foreign nationals to ensure compliance and timelines of required documentation
- Track and maintain internal documentation for immigration/visa purposes
- Make independent decisions related to the most effective course of action to take related to visa processing, dependent upon customer and business needs, as well as immigration vendor input
- Advise employees regarding restrictions for travel outside of the U.S. (based on their current visa type) and general direction related to the visa process
- Run ad-hoc reports, such as visa and immigration, headcount, and promotions
- Respond to all immigration questions, review issues, and employee concerns, and provide counsel in regards to Company Immigration guidelines, legal requirements, and procedures
- Ensure compliance with all federal and state laws; responsible for Immigration Invoicing Processes; responsible for Public Inspection Files and Audit
- Partner with the Global Mobility Lead on team initiatives, global projects, development of processes and procedures
- Assist the Global Mobility Lead with consultations with employees and HR contacts related to the mobility process, including conducting briefings, responding to queries, issue resolution, etc.
- Minimum 3-4 years of U.S. immigration experience
- Ability to work with confidential and time-sensitive information
- Strong quantitative skills; MS-Excel, Office, Outlook, and PowerPoint
- Excellent verbal and written communication skills - strong customer service skills a must
- Process driven
- Proven ability to build collaborative relationships and be a team player
- Knowledge of PeopleSoft a plus
- Experience working with external service providers to deliver projects and services
- Ability to work effectively in a multi-national, global team environment
- Detail oriented with exceptional organizational skills and ability to prioritize workload
- Cross-cultural sensitivity required
We offer a Total Rewards package that includes medical and dental coverage, 401(k) plans, flex spending, life insurance, disability, employee discount program, employee stock purchase program, and paid family benefits to support you and your family.
To give you the ability to better meet your personal needs, and in support of your physical and emotional well-being, you will receive discretionary time off days and company-wide Appreciation Weeks and Wellness Days.
We also offer a competitive Total Compensation package, including a competitive salary and eligibility for an annual discretionary incentive award or a relevant incentive award.
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