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Executive Support Specialist

2 months ago

Malvern, Pennsylvania, United States Randstadusa Full time

Contract Duration: 3-6 months

Compensation: $25 per hour

Work Arrangement: Hybrid schedule with remote work on Mondays and Fridays, and onsite presence required Tuesday through Thursday.

Working Hours: 8:30 AM to 5:00 PM

Position Overview:

The Office Coordinator plays a crucial role in delivering comprehensive administrative assistance to a designated department and its senior management. This position is essential for maintaining efficient office operations and demands a combination of organizational prowess and strong interpersonal skills.

Key Responsibilities:

  1. Manage incoming calls, relay messages, and ensure uninterrupted telephone service in collaboration with fellow administrative staff.
  2. Organize meetings, coordinate venues, inform attendees, monitor participation, and arrange travel logistics. Provide refreshments as necessary.
  3. Follow established protocols while exercising independent judgment. Offer support and direction to junior administrative personnel.
  4. Draft and type memos, correspondence, reports, meeting notes, presentations, and various other documents.
  5. Oversee the scheduling for the department and its leadership.
  6. Procure and manage office supplies, track spending, and ensure necessary items are readily available.
  7. Engage in special projects and undertake additional responsibilities as required.

Required Qualifications:

  • A minimum of three years of administrative experience or a related field, ideally within a medium to large corporate environment.
  • A high school diploma or an equivalent combination of education and experience is mandatory; an Associate's degree or relevant qualification is preferred.