Clerical Support Professional

3 days ago


West Chester, Pennsylvania, United States County of Chester Full time
Clerical Support Professional">

We are seeking a highly skilled Clerical Support Professional to join our team at the County of Chester. The successful candidate will provide administrative support and clerical duties within their respective department.

This position requires a strong ability to interface effectively with all levels of County management, accurate and detail-oriented, and excellent time management and organizational skills. The ideal candidate will be able to create and maintain database/tracking system of forfeiture files and cases.

The estimated salary for this position is $54,592 per year, based on a 35-hour workweek and an hourly rate of $20.62.

Responsibilities

  • Process all extradition matters between Chester County and other states and jurisdictions.
  • Coordinate with other governmental agencies and individuals.
  • Type letters to defendants and defense attorneys regarding extradition hearing notices and dismissal of cases.
  • Provide assistance to attorneys in court, when needed.
  • Type court orders and other legal documents.
  • Maintain and organize all current and closed extradition files.
  • May have to testify in court, if required.
  • Handle miscellaneous questions and issues that arise on a day-to-day basis from attorneys and other staff.
  • Process incoming files.
  • Type letters to defendants and defense attorneys with instructions regarding their case.
  • Type stipulations, court orders, and other legal documents.
  • Process adult probation department requests for petitions for removal and ARD extensions.
  • Type ARD hearing list and Email it to Court Administration and Adult Probation.
  • Type general correspondence regarding cases.
  • Transcribe preliminary hearing tapes, 9-1-1 calls, wire taps, due diligence letters, etc.
  • Copy police reports and forward to defense attorneys.
  • Provide court orders, petitions, cost sheets, etc. to other courthouse departments.
  • Process continuance requests.
  • Create boards and exhibits for trials.
  • Enter information into the Court Management System database.
  • Maintain monthly statistics.
  • Maintain all current files and prepare files for disposal when defendant's probation is completed.
  • Create and maintain database/tracking system of forfeiture files and cases.
  • Handle miscellaneous questions and issues that arise on a day-to-day basis from attorneys and other support staff.
  • Order and distribute office supplies.
  • Run errands within and outside courthouse.
  • Back-up to secretary, as required.

Requirements

  • High School Diploma or General Education Degree (GED).
  • Minimum of one year of general office experience.
  • Intermediate skills in using a personal computer and various software packages.
  • Excellent verbal and written communication skills.
  • Strong typing skills (minimum of 55 wpm).
  • Ability to use office machines (fax, copier, calculator, etc.).
  • Strong interpersonal skills.
  • Proficiency in grammar and spelling.
  • Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.
  • This position may require a general understanding of human resource guidelines.
  • Ability to work as part of a team.
  • Flexibility.


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