Current jobs related to Executive Assistant - Pittsburgh, Pennsylvania - Duquesne University

  • Executive Assistant

    1 month ago

    Pittsburgh, Pennsylvania, United States US Tech Solutions, Inc. Full time

    {"Job Title": "Executive Assistant II", "Job Description": "Job SummaryUS Tech Solutions, Inc. is seeking an experienced Executive Assistant II to provide high-level administrative support to our executive team. The successful candidate will be responsible for conducting research, handling information requests, and performing clerical functions.Key...

  • Executive Assistant

    3 weeks ago

    Pittsburgh, Pennsylvania, United States US Tech Solutions, Inc. Full time

    {"Job Title": "Executive Assistant II", "Job Description": "Job SummaryUS Tech Solutions, Inc. is seeking an experienced Executive Assistant II to provide high-level administrative support to our executive team. The ideal candidate will have a strong background in administration, excellent communication skills, and the ability to work independently.Key...

  • Executive Assistant

    1 month ago

    Pittsburgh, Pennsylvania, United States US Tech Solutions, Inc. Full time

    {"title": "Executive Assistant II", "description": "Job SummaryUS Tech Solutions, Inc. is seeking an experienced Executive Assistant II to provide high-level administrative support to our team. The successful candidate will be responsible for conducting research, handling information requests, and performing clerical functions.Key ResponsibilitiesProvide...

  • Executive Assistant

    2 weeks ago

    Pittsburgh, Pennsylvania, United States PNC Full time

    Job SummaryWe are seeking an experienced Executive Assistant to provide high-level administrative support to our management team. The successful candidate will be responsible for coordinating meetings, managing calendars, and preparing complex reports and documents.Key Responsibilities:Provide administrative support to senior executives, including scheduling...

  • Executive Assistant II

    1 month ago

    Pittsburgh, Pennsylvania, United States The Judge Group Full time

    Executive Assistant IIWe are seeking a highly skilled Executive Assistant II to join our team at The Judge Group. As an Executive Assistant II, you will provide administrative support to our executives, ensuring seamless day-to-day operations and strategic initiatives.Key Responsibilities:Create and maintain a network of contacts within the organization to...

  • Executive Administrative Assistant

    2 weeks ago

    Pittsburgh, Pennsylvania, United States Techstra Solutions Full time

    Job DescriptionAt Techstra Solutions, we are seeking an experienced Executive Administrative Assistant to support the daily operations of our Pittsburgh office. This role requires a high-energy individual with excellent organizational skills, strong attention to detail, and effective communication skills.The ideal candidate will have 5+ years of experience...

  • Executive Assistant to the President

    3 weeks ago

    Pittsburgh, Pennsylvania, United States PITT OHIO Full time

    PITT OHIO Job OpportunityPITT OHIO, a leading transportation solutions provider, is seeking an experienced Executive Assistant to support the President and senior leadership team.Key ResponsibilitiesProvide administrative support to the Executive Team, including calendar management, appointment scheduling, and travel arrangements.Develop and maintain...

  • Executive Assistant to the President

    2 weeks ago

    Pittsburgh, Pennsylvania, United States PITT OHIO Full time

    PITT OHIO Job DescriptionWe are seeking a highly skilled and experienced Executive Assistant to provide administrative support to our senior leadership team.Key Responsibilities:Provide administrative support to the Executive Team, including calendar management, appointment scheduling, and travel arrangements.Develop and maintain reports, presentations, and...

  • Executive Assistant II

    1 week ago

    Pittsburgh, Pennsylvania, United States US Tech Solutions Full time

    Job Summary:We are seeking a highly skilled and experienced Executive Assistant II to provide high-level administrative support to our team. The ideal candidate will have a strong background in research, information management, and clerical functions.Key Responsibilities:Provide administrative support to executives, including conducting research, handling...

  • Executive Assistant II

    2 weeks ago

    Pittsburgh, Pennsylvania, United States US Tech Solutions, Inc. Full time

    **Job Summary**We are seeking a highly skilled and experienced Executive Assistant II to join our team at US Tech Solutions, Inc. as a key member of our administrative support team.Key Responsibilities:Provide high-level administrative support to our executive team by conducting research, handling information requests, and performing clerical...

  • Executive Chef Assistant

    1 month ago

    Pittsburgh, Pennsylvania, United States Sheraton Pittsburgh Hotel at Station Square Full time

    Job SummaryWe are seeking a highly skilled and experienced Food Production Supervisor to oversee our kitchen operations at the Sheraton Pittsburgh Hotel at Station Square. As a key member of our culinary team, you will work closely with our Executive Chef to ensure the preparation of high-quality food items while maintaining cleanliness and safety...

  • Executive Chef Assistant

    1 week ago

    Pittsburgh, Pennsylvania, United States Richard DeShantz Restaurant Group Full time

    We are seeking a skilled Executive Chef Assistant to join our team at Richard DeShantz Restaurant Group.Tako, a restaurant focused on inventive Mexican and Japanese fusion street food, is looking for a candidate who is passionate about delivering exceptional service standards and a positive attitude with a team player mindset.The ideal candidate will have 2+...

  • Executive Assistant

    2 weeks ago

    Pittsburgh, Pennsylvania, United States Gather AI Full time

    About the RoleWe are seeking a highly organized and detail-oriented Executive Assistant / Office Manager to provide administrative support to our CEO and operations team. As a key member of our team, you will play a crucial role in ensuring the smooth operation of executive functions, managing schedules, coordinating travel arrangements, and facilitating...

  • Investment Advisor

    1 month ago

    Pittsburgh, Pennsylvania, United States Keller Executive Search Full time

    {"h1": "Financial Advisor Job Description", "p": "Our client, a boutique wealth management firm, is seeking a licensed and experienced Financial Advisor to provide financial planning and investment advice to clients. The ideal candidate should have a proven track record in bringing in new clients, closing deals, and generating leads.", "ul": [{"li": "Develop...

  • Executive Chef

    2 weeks ago

    Pittsburgh, Pennsylvania, United States CulinArt Full time

    Job SummaryCulinArt Group is seeking a highly skilled and experienced culinary professional to join our team as a Senior Sous Chef at Point Park University in Pittsburgh, PA. As a key member of our culinary team, you will be responsible for assisting the Executive Chef in the supervision, preparation, and cooking of various food items, developing daily menu...

  • Housekeeper

    4 weeks ago

    Pittsburgh, Pennsylvania, United States ETAGE Executive Living Full time

    ResponsibilitiesAs a Housekeeper at ETAGE Executive Living, you will be responsible for maintaining the cleanliness and attractiveness of our guest rooms, hallways, and public areas. This includes:Thoroughly cleaning and restocking guest rooms dailyStocking carts with room supplies and replacing bed linensReplenishing guest room supplies and maintaining high...

  • Executive Assistant

    4 weeks ago

    Pittsburgh, Pennsylvania, United States Raymond James Financial Incorporated Full time

    Job SummaryWe are seeking a highly organized and personable Administrative Assistant to support our Human Resources department and serve as the receptionist at one of our downtown offices.In this role, you will be responsible for managing front desk operations, including greeting visitors, handling incoming correspondence, managing internal and external...

  • Executive Compensation Specialist

    3 weeks ago

    Pittsburgh, Pennsylvania, United States PNC Financial Services Group Full time

    Job SummaryPNC Financial Services Group is seeking a highly skilled Executive Compensation Specialist to join our team. As a key member of our Executive Compensation organization, you will play a critical role in designing, implementing, and administering executive compensation programs that drive business results and support our company's strategic...

  • Executive Compensation Specialist

    1 week ago

    Pittsburgh, Pennsylvania, United States The PNC Financial Services Group, Inc Full time

    Job SummaryPNC is seeking a highly skilled Executive Compensation Specialist to join our team. As a key member of our Executive Compensation organization, you will play a critical role in designing, implementing, and administering executive compensation programs.Key ResponsibilitiesDevelop materials for key meetings and updates with senior leaders and for...

  • Sales Executive

    4 weeks ago

    Pittsburgh, Pennsylvania, United States Toshiba America Business Solutions Full time

    Unlock Your Sales Potential with Toshiba America Business SolutionsAs a seasoned sales professional, you'll have the opportunity to drive revenue growth and expand our presence in the Pittsburgh, PA territory. Our innovative digital office equipment and software solutions are in high demand, and we're looking for a talented individual to join our team as an...

Executive Assistant

2 months ago

Pittsburgh, Pennsylvania, United States Duquesne University Full time
Job Summary

This highly skilled paraprofessional position requires the exercise of considerable initiative, independent judgment, high-level administrative work, and discretion to support and facilitate the role of the Associate Dean for Clinical Affairs and the Clinical Affairs Department.

The position reports to the Associate Dean for Clinical Affairs.

Key Responsibilities
  • Provides overall administrative support to the Associate Dean for Clinical Affairs and the Department of Clinical Affairs Faculty of the College of Osteopathic Medicine (COM).
  • Takes proactive initiative to support the daily executive functioning of the Associate Dean.
  • Manages the Associate Dean's appointment calendar and coordinates with others within the COM, University, and outside entities to meet scheduling needs.
  • Assists in travel arrangements and related events.
  • Manages the Associate Dean's procurement card according to established University policies.
  • Provides administrative support for meetings including scheduling, taking meeting minutes, creating agendas, compiling packets/slides/handouts, maintaining accurate contact lists and communications, and tracking completion of follow-up tasks/action items.
  • Manages multiple and competing priorities and schedules simultaneously.
  • Assists in projects related to the Department of Clinical Affairs.
  • Takes responsibility for assigned projects, completing related tasks, and identifying and implementing strategies to improve processes and procedures related to the projects.
  • Develops and maintains standard operating procedures (SOPs) for departmental processes and implementation of COM policies.
  • Creates and maintains accurate files related to the departments, committees, events, and assigned projects.
  • Effectively communicates with members of the team to ensure accurate record-keeping.
  • Facilitates timely completion of assigned tasks through regular reminders and follow-ups ahead of deadlines.
  • Assists in the development of written and printed materials for projects, accreditation, curriculum documents, events, etc.
  • Helps to maintain documents related to faculty and staff within the department.
  • Assists in the maintenance of the Department's budget.
  • Collaborates on budget oversight and record-keeping.
  • Provides regular monitoring and budget status reports.
  • Serves as a primary point of contact for the Clinical Affairs Department connecting with leaders and personnel from the University, outside entities, and the COM.
  • Professionally represents the COM.
  • Develops meaningful relationships while maintaining confidentiality and discretion in communications.
  • Ensures frequent and timely follow-up communications, proactively identifies needs and resolves communication gaps.
  • Participates in the College of Osteopathic Medicine events including conferences, white coat ceremony, graduation, etc.
Requirements
  • Minimum qualifications:
    • Associates degree from an accredited institution.
    • Work-related experience as an administrative assistant.
  • Preferred qualifications:
    • Bachelor's degree in business administration or related field from an accredited institution.
    • Work-related experience as an administrative assistant to a Dean, Associate Dean, or other executives in a healthcare-related or medical education field.
  • Demonstrated experience with, and understanding of, the broad diversity of the University community (students, faculty, staff, and others).
  • Alternately, the successful candidate may possess any equivalent combination of experience and training, which provides the knowledge, skills and abilities required to perform the essential job functions.
  • Excellent time management and organization skills.
  • Strong technical skills including Microsoft Outlook, Word, Excel, and PowerPoint, Telecommunications software (Ex: Zoom), Web-based software, Adobe PDFs.
  • Ability to work independently on complex and confidential issues.
  • Experience preparing reports.
  • Ability to establish and maintain effective working relationships with the University and COM communities.
  • Excellent communication skills.
  • Knowledge and experience in accounting and financial management principles.
  • Must be mobile and able to lift up to 25 pounds.
  • The position requires the ability to travel and enter facilities that may not be ADA-compliant.
  • Commitment to the University's values of diversity, equity and inclusion, and recognition of the importance of treating each individual with dignity and respect consistent with the University's Mission.
  • Demonstrated experience with, and understanding of, the broad diversity of the University community (students, faculty, staff and others).
  • Ability to establish and maintain effective working relationships with the University Community.
  • Ability and willingness to contribute actively to the mission of the University and to respect the Spiritan Catholic identity of Duquesne University.