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Chief of Staff

2 months ago

Tulsa, Oklahoma, United States City Year Full time
Job Description

Overview

The Chief of Staff is a key position for City Year Tulsa, reporting directly to the Executive Director. This role oversees activities of the executive office, supports site strategy and special initiatives, leads site equity and culture for staff, and leads budget development and financial monitoring.

Responsibilities

  • Site Strategy and Special Initiatives
    • Lead, manage, support, and monitor the development and implementation of City Year Tulsa's site advancement plan (SAP) to ensure departmental, individual, and site-wide goals are met through the application of continuous improvement principles while ensuring the plan remains aligned with staff capacity, financial resources, and stakeholder support.
    • Monitor all of City Year Tulsa's operating goals by working with department leadership to provide internal and external reporting. Ensure the Executive Director is aware of recommended actions and ensure response interventions are executed.
    • Collaborate with Executive Director and site leadership to manage the implementation, review, and modification of City Year Tulsa's strategic plans.
    • Work on behalf of the Executive Director for critical staff positions searches.
    • Partner with Executive Director and Leadership Team to determine how the Chief of Staff can support managing key strategic relationships with key stakeholders and/or key initiatives.
  • Equity and Site Culture
    • Lead the development and execution of site retreats and internal special events to create events that foster connecting, appreciation, and centering for our staff and corps.
    • Champion City Year Tulsa efforts to be an inclusive organization through the building and maintaining of an inclusive and diverse workplace.
  • Budget Development and Financial Monitoring
    • Monitor site's financial progress and reporting and ensure all departments are forecasting how they will finish in the black at least every other month.
    • Analyze financial statements and revenue projections and prepare reports for the Executive Director and advisory board.
    • Lead annual budget development process in consultation with Executive Director and site leadership.
    • Collaborate with Executive Director, Site Directors, and HQ Finance to identify cost savings and revenue generation opportunities.
    • Provide training and support to department finance leaders.
  • Site Leadership Management
    • In partnership with Executive Director, manage agenda for site leadership meetings and facilitate the meeting.
    • Develop agenda for site staff meetings and facilitate the meetings.
    • Lead in collaboration with the Executive Director and Director of Data Strategy and Analytics the quarterly review of site and programmatic data.
    • Support Executive Director in site internal communication and strategy.

Benefits

The compensation band for this role is $90,000-$105,000. Excellent benefits including health (medical, vision, dental) insurance, vacation, holidays, parental leave, 401K, a flexible spending account, and more.

Why City Year?

City Year helps students and schools succeed, while preparing the next generation of civically engaged leaders who can work across lines of difference.

Core Values

City Year's core values include advancing diversity, social justice for all, and inclusive environments where everyone can thrive.

Equal Opportunity Employer

City Year is an equal opportunity employer and is committed to providing employment opportunities to all qualified individuals and does not discriminate on the basis of race, color, ethnicity, religion, sex, gender, gender identity and expression, sexual orientation, national origin, disability, age, marital status, veteran status, pregnancy, parental status, genetic information or characteristics, or any other basis prohibited by applicable law.