Film and Entertainment Administrative Coordinator
5 days ago
This role is ideal for individuals with a passion for the arts and education. As an Administrative Assistant, you will work closely with our team of Faculty & Staff in the School of Motion Picture and Television.
About Academy of Art UniversityWe are a dynamic environment that thrives on ingenuity and innovation. Our employees excel in providing high-caliber customer service and contribute to the success of our students and faculty.
Key Responsibilities- Set up and maintain Director and Faculty calendars and appointments.
- Ensure the organization of office, maintain files and supplies.
- Coordinate schedule of College Work Study students and delegate duties as needed.
- Coordinate with other departments as needed, such as Student Services and Curriculum.
- Maintain requisition files and purchase order log.
- Approve student flyers for posting.
- Serve as liaison between faculty and administration.
- Track grade and attendance rosters and follow up on late rosters; Process and schedule all incoming forms and requests.
- Help to update faculty of department announcements, policies, meetings, grades, etc.
- Assist with expense reports for approved directors and faculty.
- Facilitate requests for class make ups, panelist reviews and departmental clubs.
- Process Independent Contractor forms for Guest Speakers, Student Actors, and faculty, as needed.
- Answer questions on topics such as grades, attendance, instructors, courses, and curriculum.
- Assist in collecting and returning projects from instructors and students.
- Promote the Academy and positive student morale.
- Assist with facility requests for student auditions, shoots and rehearsals.
- Assist with special events as needed.
- Excellent organizational, and time management skills
- Experience with Graphic Design preferred
- Experience with a variety of software such as, Microsoft Office, Adobe, Canva is preferred
- High attention to detail with the ability to prioritize multiple tasks
The salary for this position is $24.50/hourly. Additionally, part-time employees are offered 401k options, paid sick leave, and access to a commuter benefit program.
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