Film and Entertainment Administrative Coordinator

5 days ago


San Francisco, California, United States Academy of Art University Full time
Administrative Assistant, Schools of Entertainment

This role is ideal for individuals with a passion for the arts and education. As an Administrative Assistant, you will work closely with our team of Faculty & Staff in the School of Motion Picture and Television.

About Academy of Art University

We are a dynamic environment that thrives on ingenuity and innovation. Our employees excel in providing high-caliber customer service and contribute to the success of our students and faculty.

Key Responsibilities
  • Set up and maintain Director and Faculty calendars and appointments.
  • Ensure the organization of office, maintain files and supplies.
  • Coordinate schedule of College Work Study students and delegate duties as needed.
  • Coordinate with other departments as needed, such as Student Services and Curriculum.
  • Maintain requisition files and purchase order log.
  • Approve student flyers for posting.
  • Serve as liaison between faculty and administration.
  • Track grade and attendance rosters and follow up on late rosters; Process and schedule all incoming forms and requests.
  • Help to update faculty of department announcements, policies, meetings, grades, etc.
  • Assist with expense reports for approved directors and faculty.
  • Facilitate requests for class make ups, panelist reviews and departmental clubs.
  • Process Independent Contractor forms for Guest Speakers, Student Actors, and faculty, as needed.
  • Answer questions on topics such as grades, attendance, instructors, courses, and curriculum.
  • Assist in collecting and returning projects from instructors and students.
  • Promote the Academy and positive student morale.
  • Assist with facility requests for student auditions, shoots and rehearsals.
  • Assist with special events as needed.
Requirements
  • Excellent organizational, and time management skills
  • Experience with Graphic Design preferred
  • Experience with a variety of software such as, Microsoft Office, Adobe, Canva is preferred
  • High attention to detail with the ability to prioritize multiple tasks
Salary and Benefits

The salary for this position is $24.50/hourly. Additionally, part-time employees are offered 401k options, paid sick leave, and access to a commuter benefit program.



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