Receptionist I

1 week ago

Charlotte, North Carolina, United States Canon U.S.A., Inc. Full time
Job Summary

As a Receptionist I at Canon U.S.A., Inc., you will serve as the first point of contact for outside visitors, vendors, and clients. Your primary responsibility will be to greet visitors in a professional manner, arrange for transportation services when needed, and operate a switchboard to route incoming calls and place outgoing calls. You will also perform related duties as required, including filing, typing, and other administrative tasks.

Key Responsibilities
  • Handle all incoming calls, using a main or floor switchboard, routes calls to appropriate party
  • Greet outside visitors in a professional manner
  • May sign for incoming and outgoing packages; route to appropriate party
  • Use internal paging system
  • Call for car service or messenger as requested by client
  • May perform filing, typing and other administrative duties as requested by client
  • Assist various departments with mass mailings
  • May receive and route faxes
  • May schedule conference room based on client requests and order catering as needed
  • Due to changing technology in office automation, will be required to learn new features and functionalities of copying machines, faxes, scanning, other equipment, PBX boxes as introduced at the site
  • Prepare monthly production and volume reports in order to measure productivity and prepare billing charges

Requirements
  • High school Diploma or equivalent
  • 2 years direct experience as a receptionist
  • Some prior experience working in a professional office environment, preferred
  • Able to operate various office equipment
  • Basic computer skills required (Word, PowerPoint)
  • Ability to perform routine functions of various equipment and systems (internal phone directory, office directory, as well as photocopying, color copying, faxing, etc.)
  • Excellent customer service, professional attitude and appearance are a must. Ability to work overtime & meet deadlines

What We Offer
  • Competitive pay & benefits
  • Comprehensive training and development programs that prepare employees to advance from within.
  • A company focused on creating a positive work and client environment.
  • Employee discounts on entertainment, products, and services nationwide

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