Corporate Receptionist

4 weeks ago

Rockwall, Texas, United States BGSF Full time

Job Title: Corporate Receptionist - Front Desk Coordinator

Job Summary:

  • As the Corporate Receptionist - Front Desk Coordinator, you will be the first point of contact for visitors and clients, ensuring they receive a warm welcome and professional service.
  • This role is essential in representing the company's high standards and supporting various administrative tasks.

Key Responsibilities:

  • Manage the front desk, including answering and directing phone calls, handling inquiries, and maintaining visitor logs.
  • Greet and welcome visitors and clients, ensuring a positive and professional first impression.
  • Coordinate and schedule appointments, meetings, and conference room bookings.
  • Monitor and respond to email requests in a timely manner.
  • Provide traditional administrative support: copying, filing, mailing, scanning, organizing, and ordering supplies.
  • Assist the Human Resources department with employee projects, including mailings and monthly reports.
  • Conduct file audits for compliance and maintain tracking systems.
  • Maintain a clean and organized reception area.
  • Assist with administrative duties and special projects as needed.

Requirements:

  • Proven ability to work effectively in a fast-paced, multi-tasking environment with a strong attention to detail.
  • Experience as a receptionist or in a similar role.
  • Self-motivated and action-oriented, with a willingness to help others.
  • Excellent interpersonal skills, able to adapt to changing environments and diverse personalities.
  • Knowledge of general office practices, systems, and policies, with the ability to apply this knowledge appropriately.
  • Intermediate to advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel).
  • Strong written and verbal communication skills.
  • Ability to maintain strict confidentiality in all aspects of the role.
  • Proficiency in English (reading, writing, and comprehension).

Working Arrangement:

  • In-office position with daily attendance required.

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