Corporate Receptionist

Job Title: Corporate Receptionist

Contract-to-hire

Budgeted Conversion Salary: $52k-60k plus benefits

Job Summary: As the Corporate Receptionist, you will be the first point of contact for visitors and clients, ensuring they receive a warm welcome and professional service. This role is essential in representing the company’s high standards and supporting various administrative tasks. The ideal candidate will possess excellent communication skills, a customer service-oriented mindset, and the ability to multitask effectively in a fast-paced environment.

Essential Functions:

• Manage the front desk, including answering and directing phone calls, handling inquiries, and maintaining visitor logs.
• Greet and welcome visitors and clients, ensuring a positive and professional first impression.
• Coordinate and schedule appointments, meetings, and conference room bookings.
• Monitor and respond to email requests in a timely manner.
• Provide traditional administrative support: copying, filing, mailing, scanning, organizing, and ordering supplies.
• Assist the Human Resources department with employee projects, including mailings and monthly reports.
• Conduct file audits for compliance and maintain tracking systems.
• Maintain a clean and organized reception area.
• Assist with administrative duties and special projects as needed.

Qualifications:

• Proven ability to work effectively in a fast-paced, multi-tasking environment with a strong attention to detail.
• Experience as a receptionist or in a similar role.
• Self-motivated and action-oriented, with a willingness to help others.
• Excellent interpersonal skills, able to adapt to changing environments and diverse personalities.
• Knowledge of general office practices, systems, and policies, with the ability to apply this knowledge appropriately.
• Intermediate to advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel).
• Strong written and verbal communication skills.
• Ability to maintain strict confidentiality in all aspects of the role.
• Proficiency in English (reading, writing, and comprehension).

Working Arrangement:

• In-office position with daily attendance required.