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Litigation Support Specialist

2 months ago

Dallas, Texas, United States Beacon Hill Full time

Beacon Hill Legal is currently in search of a temporary Litigation Support Specialist to assist a prominent litigation firm. This role is based in a dynamic office environment. The individual will work closely with attorneys and paralegals, providing essential administrative and secretarial support. The position demands a high level of responsibility and confidentiality.

Key Responsibilities:

  • Greet clients and visitors, providing a welcoming atmosphere both in person and over the phone.
  • Prepare, edit, and proofread various legal documents, including correspondence and pleadings.
  • Manage electronic filing of documents with the court system.
  • Draft and revise communications, ensuring accuracy and professionalism.
  • Handle all incoming and outgoing correspondence efficiently.
  • Answer phone calls, address inquiries, and direct calls to the appropriate personnel.
  • Coordinate conference calls and meetings.
  • Maintain organized filing systems and manage case files.
  • Schedule appointments and track important deadlines and case statuses.
  • Record attorney billable hours and related expenses accurately.
  • Perform general clerical duties such as filing and faxing.
  • Act as a liaison between attorneys, clients, and court personnel, facilitating effective communication.
  • Assist attorneys with personal business matters as needed.
  • Organize travel arrangements and itineraries for business trips.
  • Oversee expense reimbursements for timekeepers.
  • Manage client billing and invoicing processes.
  • Communicate effectively with all levels of staff and clients.

Qualifications:

  • Proficient in Microsoft Office Suite (Word, Outlook, Excel, PowerPoint).
  • Typing speed of at least 80 words per minute.
  • Exceptional verbal and written communication skills.
  • Strong interpersonal skills and ability to work collaboratively within a team.
  • Excellent organizational skills and attention to detail.
  • Solid grammar, spelling, and proofreading abilities.
  • Demonstrated reliability and a commitment to maintaining confidentiality.
  • Familiarity with legal terminology and practices is preferred.

Company Overview:

Beacon Hill is dedicated to setting a new standard in staffing solutions, offering a range of services tailored to meet the needs of both emerging companies and established firms. Our commitment to excellence and innovation drives our success in the industry.