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Senior Administrative Coordinator

2 months ago

Terrell, United States Texas Department of Aging & Disability Services Full time
Job Title: Administrative Assistant III

Welcome to a role that offers opportunities for personal and professional development while making a meaningful contribution to the well-being of individuals. Become part of a community of dedicated, trustworthy, and industrious professionals at the Texas Department of Aging & Disability Services, where teamwork and inclusivity are paramount.

About the Company:

The Texas Department of Aging & Disability Services is dedicated to cultivating a diverse and supportive workplace where employees feel valued, supported, and included. With a focus on delivering compassionate, innovative, and tailored care, the organization prioritizes the needs of Texans requiring assistance.

Job Overview:
  • Execute intricate administrative functions for Nursing Services under the supervision of the Chief Nurse Executive.
  • Exhibit the capability to operate autonomously, demonstrating initiative and sound judgment while making decisions within your scope of authority.
  • Collaborate with various managerial tiers within the organization.
  • Prepare, review, and distribute staffing schedules for Nursing Services.
  • Compile and assess data pertinent to budgetary and staffing requirements.
  • Assist in monitoring nursing performance to ensure adherence to regulations and accreditation standards.
Key Responsibilities:
  • Maintain regular attendance and adhere to designated shift schedules.
  • Provide administrative support for Nursing Services, managing workflow with minimal oversight.
  • Facilitate effective communication between Nursing Administration and other departments.
  • Efficiently screen and manage incoming phone calls.
  • Prepare and disseminate staffing schedules for direct care personnel.
  • Review staffing reports, coordinate coverage, and analyze statistics for evaluation purposes.
  • Handle correspondence and inquiries with professionalism.
  • Organize and prepare for various meetings, including setting agendas and taking minutes.
  • Analyze departmental data and generate reports for management review.
  • Support quality improvement initiatives and develop educational materials.
Required Knowledge, Skills, and Abilities:
  • Familiarity with office practices, administrative protocols, and business communication.
  • Proficiency in utilizing office equipment and software, including Microsoft Office.
  • Ability to effectively implement administrative procedures.
  • Capacity to interpret and clearly communicate rules, policies, and procedures.
  • Skill in managing multiple projects and deadlines efficiently.
  • Strong written and verbal communication skills.
  • Basic understanding of mental health program principles.