Construction Administration Coordinator

4 weeks ago


Valparaiso, Indiana, United States Greening US Full time

Welcome to Greening Group, a rapidly expanding renewable energy company specializing in the photovoltaic sector. We are headquartered in Spain and have established operations in Italy, Mexico, France, Germany, and Morocco. Our growth has led us to possess over 800 employees worldwide, with more than 2 GW in development and over 200 MW already built.

As a Construction Administration Assistant at Greening Group, you will support the construction Project Team in various administrative tasks. You will join an experienced team and have responsibility for the document control processes across all assigned sites. A successful candidate should have the skills and team mindset needed to help with project activities, manage project documentation, maintain consistency across internal project management software systems, and interact with vendors, contractors, and other stakeholders.

Key Responsibilities:

  • Ensure document management consistency across all projects, rigorously maintaining control and traceability of the documentation from project initiation through to completion.
  • Receive and submit Correspondence, Submittals, and Requests for Information Documents to our client and to our engineering team.
  • Resolve drawing/document issue queries.
  • Provide project-related help and support to all project users, internal and external.
  • Create Purchase Orders to Order Supplies.
  • Make copies, scan, and file documents.
  • File and maintain project files and records.
  • Create a Daily Reading File Folder for each day and load all incoming and outgoing documents for Engineers.
  • QC and review every document.
  • Create Logs for Submittals and RFIs for Quality Control.
  • Comply with all EHSQ policies and procedures as required.
  • Filing, photocopying, and printing all relevant documents as necessary.

Qualifications:

  • 1+ years of previous administrative experience (preferred in construction).
  • 1+ years' experience in document control within the construction industry.
  • Knowledge of document control and/or construction industry processes/terminology preferred.
  • Strong prioritization and organizational skills; detail-oriented.
  • Strong working knowledge of Microsoft programs such as Excel and Word.
  • Bi-lingual, Spanish proficiency is a plus.


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