Schedule Coordinator

2 months ago

Stockton, California, United States Kaiser Permanente Full time

About the Role:

This position is responsible for performing all schedule management functions within the healthcare industry.

Key Responsibilities:

  • Makes changes to department and provider schedule profile templates.
  • Constructs profiles to include patient arrival times, provider station locations, varied booking authorities, and appointment type conversions.
  • Creates and modifies facility provider lists, facility activity lists, and department and provider identification numbers.
  • Prepares providers' medical appointment schedules.
  • Assesses the impact of provider voluntary time off requests based on facility appointment needs.
  • Modifies or adjusts providers' schedules.
  • Reviews appointment supply and demand by month and day of week; monitors appointment supply and makes modifications in provider's schedules as requested.
  • Releases demand-based template options based on providers' clinic availability.
  • Provides department chiefs with cancellation requests and schedule impact.
  • Contacts call center tele-service representatives with lists of canceled patients.
  • Coordinates with local tele-service teams to rebook provider-driven appointments pursuant to guidelines.
  • Uses PC-based tools to adjust provider schedules and appointment supply.
  • Identifies ways to improve systems and processes.
  • Assists with the implementation of new automated systems.
  • Collects pertinent input data from appropriate sources.
  • Codes and enters data into automated scheduling systems.
  • Works collaboratively with members and staff across all service lines.
  • Functions as a team member to achieve organizational, departmental, and call center objectives.
  • Supports the organization's, department's, and call center's customer service philosophy.
  • Identifies ways to improve customer service.
  • Assists staff to resolve problems and complaints.
  • Meets with supervisors to identify educational needs and develop personal goals.
  • Performs other duties as required.
  • Complies with department and regulatory standards with respect to training and development, communication, management of work, and safety.
  • Promotes cost containment through economical utilization of resources.

Requirements:

  • Two years of recent experience on a computerized appointment system.
  • Experience working in a healthcare environment is preferred.
  • PC experience, including Windows and Word Processing, Database Management, and spreadsheets, is preferred. Network experience, including KP HealthConnect and Cadence Scheduling, is also preferred.
  • High school graduate or equivalent.
  • Medical terminology.
  • License/Professional Registration/Certification: None required.
  • Knowledge of Kaiser Permanente's structure is preferred.
  • Excellent verbal and written communication skills and human relations skills.
  • Strong interpersonal skills.
  • Ability to perform multiple tasks and work in a fast-paced environment.
  • Excellent attendance record.
  • Strong service orientation.
  • Excellent decision-making and problem-solving abilities.
  • Sensitivity to workplace diversity and cultural factors.
  • High degree of confidentiality.
  • Ability to operate copier and fax equipment.
  • Alpha-numeric filing skills.
  • Knowledge of organizational, department, and call center customer service philosophy.
  • Confidentiality.
  • Knowledge of personnel policies and procedures.
  • Report interpretation.
  • Must be able to work in a Labor/Management Partnership environment.

Preferred Qualifications:

  • Previous schedule maintenance experience is preferred.

Skills Testing: Typing 40WPM, Microsoft Word, Advanced Microsoft Excel.

  • Schedule Maintenance Coordinator

    2 months ago

    Stockton, California, United States Kaiser Permanente Full time

    Schedule Maintenance Clerk Job DescriptionKaiser Permanente is seeking a skilled Schedule Maintenance Clerk to join our team in Northern California. As a Schedule Maintenance Clerk, you will play a critical role in ensuring the smooth operation of our healthcare scheduling system.Key Responsibilities:Manage and maintain accurate and up-to-date schedules for...

  • Freight Coordinator

    2 weeks ago

    Stockton, California, United States Buckle LLC Full time

    Job SummaryThe Freight Coordinator position is a key role in ensuring the smooth operation of our stores. As a Freight Coordinator, you will be responsible for receiving and processing daily shipments, shipping merchandise, and maintaining a clean and organized backroom. This is a dynamic role that requires strong organizational skills, attention to detail,...

  • Logistics Coordinator

    1 week ago

    Stockton, California, United States Knife River Construction - Stockton Full time

    Job Summary:As a key member of our dispatch team, the Logistics Coordinator will be responsible for receiving orders from customers and scheduling drivers to deliver products to various locations. This role requires strong organizational and communication skills, as well as the ability to work effectively in a fast-paced environment.Assigns appropriate...

  • Project Coordinator

    3 weeks ago

    Stockton, California, United States DBM Global Inc Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Project Administrator to join our team. As a key member of our project management team, you will be responsible for coordinating project activities, ensuring timely completion of tasks, and maintaining accurate records.Key ResponsibilitiesAssist project managers in coordinating project...

  • Project Coordinator

    4 weeks ago

    Stockton, California, United States DBM Global Inc Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Project Administrator to join our team. As a key member of our Project Management Team, you will be responsible for assisting project managers in coordinating project activities, ensuring project requirements are met, and maintaining accurate records.Key ResponsibilitiesAssist project managers...

  • Dental Office Coordinator

    1 week ago

    Stockton, California, United States Team Perio Full time

    Job Title: Appointment CoordinatorJob Summary: We are seeking a highly organized and detail-oriented Appointment Coordinator to join our team at Team Perio. As a key member of our practice, you will be responsible for greeting patients, answering phone calls, scheduling appointments, and maintaining patient records.Responsibilities:Greeting Patients: Provide...

  • Content Coordinator

    4 weeks ago

    Stockton, California, United States Best Version Media Full time

    Job OpportunityBest Version Media, a growing neighborhood magazine company, is seeking a highly organized and skilled Content Coordinator to join our team. This part-time, work-from-home position is ideal for individuals with strong communication and writing skills, who are looking for a flexible schedule. Key Responsibilities:Finding and featuring local...

  • Project Coordinator

    2 weeks ago

    Stockton, California, United States Haggerty Full time

    Job OverviewWe are seeking a highly skilled Project Coordinator to join our team at Haggerty Construction Inc. This role will be responsible for coordinating and managing various aspects of construction projects, ensuring timely and profitable completion.Key ResponsibilitiesPreconstructionAttend design meetings, record minutes, and assist in bid...

  • Maintenance Coordinator

    3 weeks ago

    Stockton, California, United States Penske Truck Leasing Full time

    Job SummaryThe Maintenance Coordinator role at Penske Truck Leasing is a key position that supports the operational efficiency and effectiveness of our Stockton branch. As a Maintenance Coordinator, you will be responsible for completing maintenance customer service, inventory, and administrative processes that contribute to branch performance and...

  • Project Coordinator

    3 weeks ago

    Stockton, California, United States DBM Global Inc Full time

    Job Title: Project AdministratorAs a Project Administrator at Schuff Steel, you will play a crucial role in supporting our project management teams in coordinating activities to ensure project requirements are met. This position is ideal for individuals who desire to learn and grow their career in a dynamic and growing organization.Key...

  • Maintenance Coordinator

    4 weeks ago

    Stockton, California, United States Penske Full time

    Job SummaryThe Maintenance Coordinator will play a critical role in ensuring the efficient operation of our Stockton branch. This position will be responsible for maintaining service customer service, inventory, and administrative processes that support maintenance operational efficiency, effectiveness, customer satisfaction, and profitability.Key...

  • Maintenance Coordinator

    1 month ago

    Stockton, California, United States Penske Truck Leasing Full time

    Job SummaryThe Maintenance Coordinator will play a critical role in ensuring the efficient operation of our Stockton branch. This position will be responsible for maintaining customer service, inventory, and administrative processes to support maintenance operational efficiency, effectiveness, and profitability.Key ResponsibilitiesMaintain Service Net...

  • Nursing Clinical Services Coordinator

    3 weeks ago

    Stockton, California, United States University of the Pacific Full time

    Job Title: Nursing Clinical Services CoordinatorUniversity of the Pacific is seeking a highly organized and detail-oriented Nursing Clinical Services Coordinator to support the nursing program. The successful candidate will be responsible for coordinating clinical activities, maintaining program operations, and providing administrative support to faculty and...

  • Merlo Recreation Program Coordinator

    3 weeks ago

    Stockton, California, United States The Table Community Foundation Full time

    Job Title: Merlo Recreation Program LeaderJoin The Table Community Foundation as a Merlo Recreation Program Leader and play a pivotal role in creating a safe, engaging, and enriching environment for students. As a key member of our team, you will be responsible for planning, implementing, and leading a variety of recreational and educational activities that...

  • Reconstruction Administrative Coordinator

    1 week ago

    Stockton, California, United States SERVPRO of CLEANAIR IMAGE, INC. Full time

    Job Overview SERVPRO of CLEANAIR IMAGE, INC. is seeking a skilled Reconstruction Administrative Assistant to join their team. As a key member of the reconstruction team, this individual will be responsible for providing administrative support, handling office tasks, and ensuring seamless communication with customers and office teammates. Key Responsibilities...

  • Recreation Program Coordinator

    3 weeks ago

    Stockton, California, United States The Table Community Foundation Full time

    Job Title: Merlo Recreation Program LeaderJob Summary:The Merlo Community Program (MCP) Recreational Program Leader will play a pivotal role in planning, creating, and implementing a safe, engaging, and enriching environment for students. You will be responsible for leading a group of students through a variety of recreational and educational activities...

  • Program Coordinator

    1 week ago

    Stockton, California, United States University of the Pacific Full time

    Job Summary:The Program Coordinator provides critical support to the Assistant Director in managing program operations and ensuring compliance with grant requirements. This role is responsible for coordinating daily activities, monitoring program progress, and providing oversight to student and temporary casual employees.Key Responsibilities:Support the...

  • Logistics Coordinator

    2 weeks ago

    Stockton, California, United States O'Reilly Automotive Full time

    Key Responsibilities:Safely deliver parts and products to customers using a company-provided vehicle.Additional Responsibilities:Be responsible for the cleanliness and standard maintenance of delivery vehicles.Deliver Results:Ensure efficient deliveries by quality checking orders while following specific route schedules.About O'Reilly Automotive:We're a...

  • Logistics Coordinator

    3 weeks ago

    Stockton, California, United States Sysco Full time

    Job SummarySysco Corporation is seeking a skilled Driver to join our team. As a Driver, you will be responsible for safely and efficiently operating a tractor trailer and manually unloading/delivering various products to customer locations on an assigned route schedule.Key ResponsibilitiesOperate a tractor trailer and manually unload/deliver products to...

  • Logistics Coordinator

    2 weeks ago

    Stockton, California, United States Sysco Full time

    Job OverviewSysco Corporation is seeking a skilled Driver to join our team. As a key member of our logistics team, you will be responsible for safely and efficiently operating a tractor trailer and manually unloading/delivering various products to customer locations on an assigned route schedule.Key ResponsibilitiesOperate a tractor trailer and manually...