Office Coordinator

1 week ago


McMinnville, Oregon, United States Oregon Equipment Sales LLC Full time

Job Summary

The Oregon Equipment Sales LLC is seeking a highly organized and detail-oriented Office Coordinator to support the Hubbard Location with all Administrative related duties.

Key Responsibilities

  • Answer and transfer phone calls in a professional and courteous manner.
  • Distribute mail internally and externally, ensuring timely delivery and accuracy.
  • Review and relay messages to appropriate company personnel, maintaining confidentiality when necessary.
  • Keep track of employee status to route calls appropriately.
  • Maintain the visitor reception area in a neat and professional condition, reflecting positively on the company.
  • Accept, sign for, and deliver packages as they arrive, ensuring timely processing.
  • Organize and track office supplies, coffee, and water supply vendors, ensuring a smooth operation.
  • Process till daily, accurately recording transactions.
  • Prepare deposits for Loomis pick-up weekly, ensuring timely submission.
  • Redirect customer account payments to the corporate office, maintaining accurate records.
  • Perform other duties as assigned by management.

Requirements

  • To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.
  • The requirements listed below are representative of the knowledge, skill, and/or ability required.

Knowledge and Skills

  • Proficiency in Microsoft Word and Microsoft Excel software is required.

Education and/or Experience

  • 1-2 years of experience in a similar role is preferred.

Language and Interpersonal Skills

  • Ability to write reports, business correspondence, and procedure manuals.
  • Ability to effectively present information to management.

Reasoning Ability

  • Ability to interpret a variety of instructions furnished in written or oral form.

Physical Demands

  • The employee must occasionally lift and/or move up to 25 pounds.
  • Specific vision abilities required by this job include close vision, depth perception, and ability to adjust focus.
  • Sit for prolonged periods of time answering phones and working on a computer.

Work Environment

  • The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.


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