Paralegal Coordinator Specialist

4 weeks ago

Washington, Washington, D.C., United States AMS Staffing, Inc. Full time
Job Overview

The Paralegal Coordinator Specialist will play a key role in coordinating staffing on cases and projects, assisting with day-to-day questions and quality control checks, as well as coordinating trial support. This position requires strong organizational skills, communication, and interpersonal skills with the ability to build relationships at various levels.

Responsibilities:

  • Coordinate and mentor a team of paralegals, providing guidance, objectives, and professional development plans and ensuring appropriate staffing and resource levels
  • Review routine work product, answer Paralegal questions, and provide feedback and guidance on supporting cases throughout the litigation lifecycle, document formatting and preparation, cite-checking/formatting and inserting Tables of Authority, document organization and case management, filing requirements and e-filing submissions in various state and federal courts, as well as federal agencies, and assisting case teams with depositions, hearings, mediations, arbitrations, and trials
  • Develop, implement, document, and maintain best practice and standards for paralegal support to include processes, recommended workflow of common tasks, operational support, and resources, and meet regularly with Director of Legal and Administrative Support to assess staffing, training needs, development of paralegal team, and planning for large/complex cases and projects
  • Monitor and optimize the teams workload and billable/chargeable hours, collaborate with the Docketing team to ensure all court and agency deadlines, as well as other relevant dates and statuses, are accurately entered into the docketing system, and updated timely, and provide logistical support for off-site and trial locations, including planning of war room setup and location investigation, collaborating with eDiscovery team and firm IT on equipment, trial presentation, systems access, and other technology needs, coordinating any required vendor support services, including obtaining price quotes and necessary approvals for costs, and staffing onsite and office trial support
  • Develop and maintain working relationships with practice groups, attorneys, and staff, and develop strong working relationships, and meet the departments expectations to retrieve, read and/or respond to firm and client-related e-mail messages during and outside of core business and scheduled work hours by connecting a personal mobile device (smartphone or tablet with a data plan) to the firms network

Requirements:

  • Strong proficiency with cite-checking, court/agency deadline calculation from rules, and general paralegal support duties, familiarity with litigation discovery process highly desirable
  • Understanding of how to assist attorneys and case teams in all phases of trial preparation and trials support
  • Excellent organizational skills, communication, and interpersonal skills with the ability to build relationships at various levels
  • Proficiency working with subject-matter experts to identify key skill requirements and design training and reference guides appropriate to skill-level of audience
  • Ability to manage multiple requests, assess priorities, and achieve solutions under tight deadlines
  • Demonstration of strong leadership and motivational skills
  • Expert-level proficiency with office productivity technologies and advanced capability with MS Office (Word, Excel, Outlook, PowerPoint) and Adobe Acrobat; aptitude for learning software solutions and other technologies
  • Demonstration of exceptional attention to detail and accuracy
  • Maintenance of strict confidentiality of work-related information and materials and compliance with administrative and judicial protective orders
  • Flexibility and willingness to respond to issues during and outside of core business hours

Education and Experience:

  • Bachelors degree or equivalent work experience required
  • Minimum of five (5) plus years of paralegal experience in a litigation practice, trial experience strongly preferred
  • Demonstrated self-starter who shows ownership and commitment to perform responsibilities with high professional standards

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