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Administrative Operations Specialist

2 months ago


Evansville, Indiana, United States Evansville Goodwill Industries, Inc. Full time
Job Overview

Become an Integral Part of Our Mission as an Office Management Coordinator

Location: Goodwill Headquarters with Virtual Responsibilities for Multiple Offices

Are you skilled in streamlining office processes and enhancing operational efficiency? Do you excel in a role that merges administrative proficiency with innovative thinking? If this resonates with you, we have an exciting opportunity available.

About Us:
At Goodwill, we understand that an organized office is crucial for achieving our goals. Our new headquarters reflects our dedication to excellence and creativity. We are committed to fostering an inclusive, efficient, and welcoming atmosphere across all our locations. Be part of a mission that transcends mere employment.

Why This Role is Appealing:
As our Office Management Coordinator, you will be essential in ensuring our offices operate smoothly, directly contributing to our mission of empowering individuals and communities. Your duties will range from conducting virtual safety assessments to managing events, ensuring each day is diverse and engaging. This position is ideal for those who thrive in a dynamic environment and enjoy taking on various responsibilities.

Your Core Responsibilities:

Safety & HR Compliance:

  • Conduct virtual safety assessments to ensure adherence to all regulations.
  • Assist with HR functions, including virtual tasks and compliance evaluations.

Event Coordination:

  • Develop and oversee our event rental program at the headquarters.
  • Collaborate with clients to schedule and organize events, ensuring seamless execution.

Supply Chain Management:

  • Manage inventory and procurement of office supplies, ensuring optimal stock levels.
  • Foster strong relationships with suppliers and efficiently manage supply budgets.

Front Desk Management:

  • Serve as the welcoming face at our headquarters, overseeing front desk operations.
  • Handle virtual receptionist duties for multiple offices, ensuring effective communication.

Office Presentation:

  • Maintain a professional and presentable office environment.
  • Coordinate cleaning and maintenance services to uphold office standards.

Cleaning Service Oversight:

  • Coordinate with cleaning service providers to ensure a pristine office space.
  • Monitor and assess the performance of cleaning services.

What We Seek:

  • Experience in office management or a related administrative position.
  • Exceptional organizational and multitasking abilities.
  • Proficiency in Microsoft Office Suite and adeptness with computer software.
  • Strong interpersonal and communication skills.
  • Ability to work independently while maintaining confidentiality.
  • Familiarity with safety and HR regulations is advantageous.

Why Choose Goodwill?

  • We prioritize diversity and inclusivity, fostering a supportive work environment for all team members.
  • We provide opportunities for professional growth and development.
  • Our mission-driven team is dedicated to making a positive impact on individuals and communities.

At Goodwill, we celebrate diversity and are committed to creating an inclusive environment for all employees. Join us in cultivating a well-organized, efficient, and welcoming office atmosphere where every detail matters and every team member contributes to our mission of making a difference.