Administrative Assistant

1 week ago

Fort Belvoir, Virginia, United States CHICKASAW NATION INDUSTRIES INC Full time
Job Summary

The Administrative Assistant will provide critical support to IEN RA staff, serving as the primary point of contact for the RA Leader and Staff. This role will also serve as the liaison between the IEN RA Leader and visitors to the PM IEN office, as well as the immediate point of contact for the IEN RA Leader in terms of scheduling and managing travel coordination and general office support.

Key Responsibilities
  • Greet and receive PM IEN visitors, ensuring a professional and welcoming atmosphere.
  • Answer phones and record accurate messages, maintaining a high level of customer service.
  • Schedule conference rooms and teleconference lines, ensuring seamless communication and collaboration.
  • Schedule and coordinate meetings, maintaining a calendar that is up-to-date and accessible to all stakeholders.
  • Prepare and type reports, meeting minutes, alert/phone rosters, email distribution lists, and organizational charts, ensuring accuracy and attention to detail.
  • Maintain personnel contact list information, ensuring that all staff members are up-to-date and informed.
  • Provide correspondence review, corrections, and updates, ensuring that all communication is professional and effective.
  • Document reproduction, staffing, and tracking, maintaining a high level of organization and efficiency.
  • Prepare and type official correspondence within the guidelines prescribed in Army Regulation (AR) and be well-versed in Army correspondence practices.
  • Monitor office supply stock levels, alerting when restock is necessary, ensuring that the office is always well-stocked and prepared.
Requirements
  • Master's degree and five (5) years of relevant work experience, or Bachelor's degree and seven (7) years of relevant work experience.
  • Experience interacting with Army stakeholders supporting similar scope and scale of services is preferred.
  • Experience working successfully within a mature shared services-based capability for enterprise-level customers is preferred.
Preferred Skills
  • Demonstrates working knowledge of the concepts involved in the specific functions outlined in the specified labor category description.
  • Knowledgeable of and demonstrates ability to apply DoD classification guidelines and procedures.
  • Demonstrates ability to work semi-independently with oversight and direction.
  • Demonstrates ability to use logic when evaluating and synthesizing multiple sources of information.
  • Demonstrates understanding of interpreting analysis to include, but not limited to, its meaning, importance, and implications.
Language Skills

Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations. Ability to write reports, business correspondence, and procedure manuals. Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public.

Mathematical Skills

Ability to work with mathematical concepts such as probability and statistical inference, and fundamentals of plane and solid geometry and trigonometry. Ability to apply concepts such as fractions, percentages, ratios, and proportions to practical situations.

Reasoning Ability

Ability to define problems, collect data, establish facts, and draw valid conclusions. Ability to interpret an extensive variety of technical instructions in mathematical or diagram form and deal with several abstract and concrete variables.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this job.

Work is primarily performed in an office environment. Regularly required to sit. Regularly required use hands to finger, handle, or feel, reach with hands and arms to handle objects and operate tools, computer, and/or controls. Required to speak and hear. Occasionally required to stand, walk, and stoop, kneel, crouch, or crawl. Must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, depth perception, and ability to adjust focus. Exposed to general office noise with computers, printers, and light traffic.

CNI Core Competencies

Responsible for the integration of CNI Core Competencies into daily functions, including commitment to integrity, knowledge/quality of work, supporting financial goals of the company, initiative/motivation, cooperation/relationships, problem analysis/discretion, accomplishing goals through organization, positive oral/written communication skills, leadership abilities, commitment to Affirmative Action, reliability/dependability, flexibility, and ownership/accountability of actions taken.

Compliance

Promotes and encourages a culture of compliance with all applicable rules (federal, state, local, Federal Acquisition Regulations, Code of Federal Regulations, Prime Contract requirements, etc.) for themselves and the company as a whole.

Fosters an environment in which they will report any violations or reasonably suspected violation of CNI policy, FAR, and/or CFR and are comfortable discussing the myriad compliance, conflict, FAR, CFR, etc. issues that arise during the performance of a government contract.

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