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Project Coordination Specialist

2 months ago

Reston, Virginia, United States Comstock Companies Full time
Job Overview

The Assistant Project Manager is essential in facilitating the effective execution of real estate initiatives by managing three primary functions: administrative support, project management assistance, and legal/compliance oversight. This role requires a professional adept at navigating the intricacies of real estate development, equipped with a robust skill set that includes meticulous attention to detail, organizational prowess, effective communication, and a solid understanding of legal and compliance matters pertinent to the real estate sector.


Key ResponsibilitiesProject Management Support:
  • Project Assistance: Aid in the preparation of presentation materials for meetings and compile resources for projects such as hotel development and office leasing.
  • Task Oversight: Maintain a daily task log to ensure timely follow-up and resolution.
  • Documentation Management: Assemble materials related to leasing, including work letters, lease exhibits, concept plans, and schedules.
  • Project Coordination: Maintain project design narratives and timelines.
  • Strategic Preparation: Draft strategic recommendations for approval.
  • Meeting Coordination: Schedule meetings and ensure distribution of necessary materials in advance.
  • Reporting: Prepare project updates and reports for executives and the Board.
  • Contract Management: Coordinate and compile contracts, leases, and development agreements.
  • Consultant Collaboration: Work with external consultants, architects, engineers, and legal advisors to ensure projects remain on schedule and within budget.

Legal and Compliance Responsibilities:
  • Manage contract setup in Yardi, ensuring adherence to insurance requirements, and oversee contract drafting and execution.
  • Conduct document reviews to extract and summarize relevant data and information.
  • Ensure compliance with applicable legal and regulatory standards in all activities.

Administrative Functions:
  • Manage digital correspondence and transmittals utilizing modern software tools.
  • Organize meetings and prepare necessary materials using Microsoft Office Suite.
  • Oversee project documentation and company records, ensuring compliance with corporate record retention policies.
  • Process expense reports and manage corporate credit cards, maintaining accurate time records.

Qualifications
  • A Bachelor’s degree in real estate development, urban planning, construction, engineering, or a related field is advantageous but not mandatory.
  • 3-5 years of experience in a relevant role or field.
  • Ability to analyze gathered data and propose solutions or alternative methods.
  • Exceptional oral and written communication skills, with the ability to engage effectively with all management levels.
  • Proficient in Microsoft Office Suite, particularly Excel.
  • Capacity to learn sector-specific software systems.
  • Must demonstrate high credibility and integrity.
  • Accountability and a commitment to excellence are essential.
  • A positive, proactive attitude is necessary to foster growth and innovation.
  • Customer-focused and results-oriented mindset.
  • A desire for continuous learning and professional development.
  • Strong professionalism and ability to collaborate effectively within a team.
  • Ability to multitask and prioritize in a fast-paced, entrepreneurial environment.
  • Self-motivated and capable of working independently with minimal supervision.

BenefitsCompensation:
- Competitive salary with bonus potential
- Comprehensive benefits package including medical, dental, vision, and 401K match

Career Development:
- Opportunities for advancement within our growing portfolio
- Annual professional development funds to support your growth

Employee Perks:
- Housing discounts
- Commuter benefits
- Free parking and EV charging
- Parental leave program
- A collaborative and friendly work environment

Explore the unique perks and opportunities for advancing your career with Comstock Companies.