Accounting Professional

1 week ago


Madison, Wisconsin, United States Sergenian's Floor Coverings Full time
Job Description

The estimated salary for this role is $55,000 - $75,000 per year.

Job Summary

Sergenian's Floor Coverings seeks a highly organized and analytical individual to join our team as a Billing & Accounts Receivable Specialist. This full-time role involves handling billing and accounts receivable tasks for both the Commercial Division and Residential/Home Builder divisions.

Responsibilities
  • Billing & Invoicing:
    • Affix installation labor to residential, home builder, and commercial jobs in the ERP system.
    • Close and invoice residential and home builder jobs in the ERP system, ensuring accuracy and timeliness.
    • Submit invoices to residential and home builder customers and follow up with sales staff open-order reports, closing jobs and sending invoices as required.
    • Prepare and submit draw requests to home builders and manage the progress billing process.
    • Process commercial division billings in the ERP system, monitoring project profitability and working with the sales person when it deviates from the bid.
    • Close commercial division jobs in the ERP system after the job has been completed.
  • Accounts Receivable:
    • Monitor residential & home builder accounts receivable aging, proactively collecting past-due amounts, and communicate effectively with salespeople and customers.
    • Engage with residential & home builder customers to resolve past due balances.
    • Post customer payments into the ERP system, process credit card payments, and provide online payment options to customers.
    • Assist in preparing small claims and notice to cure default letters.
  • Reporting & Documentation:
    • Prepare summary sheets for post-closing reviews of commercial jobs and distribute them to the relevant team members.
    • Prepare and distribute commercial division work-in-process report.
    • Maintain and organize documentation both electronically and on paper for easy access and retrieval.
  • Additional Duties:
    • Serve as a backup for answering and directing telephone calls.
    • Assist the supervisor with special projects, including support for general contractor payment applications.
    • Perform other duties as assigned on a temporary or periodic basis.


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