Administrative Accounting Specialist

2 weeks ago


Whippany, New Jersey, United States KRAUS RESTORATION INC Full time
Job Summary
We are seeking a highly motivated and detail-oriented Administrative Accounting Specialist to join our team at KRAUS RESTORATION INC. The ideal candidate will possess excellent communication skills, strong organizational abilities, and a passion for finance.

About the Role
This exciting opportunity will involve managing customer accounts, ensuring timely payments, and maintaining positive relationships with clients. As an Administrative Accounting Specialist, you will play a key role in supporting the Business Manager with administrative assignments, completing collection calls, and making notes in our main operating system regarding payments.

Responsibilities
  • Complete collection calls to clients, vendors, and insurance carriers
  • Support the Business Manager with administrative assignments
  • Make notes in our main operating system regarding payments
  • Contact insurance adjustors to see the status of payment release
  • Complete accounting reports in reference to collections
  • Receive and take inquiries calls dealing with collections
  • Assist and work often with multiple PDO locations for accounts receivable matters
  • Liaison with Office Administrators, Coordinators, Management Team, Estimators, and Project Directors
  • Complete and provide status reports about collections to management
  • Monitor and respond to email inquiries daily
  • Enter all payables for the local office branch into accounting software
  • Gather and record job costs
  • Complete and distribute vendor and Sub Contractor payments and customer payments
  • Record and complete payment of overhead billing
  • Responsible for recording transactions on corporate credit card
  • Complete and close jobs in our main operating system, Jobber, and accounting software
  • Complete payments and maintain accounts for national vendor accounts
  • Reconcile job costs and payables from Jobber to accounting software
  • Answer phones
  • Enter new losses as they come in

Requirements
  • High School Diploma or GED required.
  • Two plus years experience in an administrative position
  • Two plus years experience in Accounts Receivables, Payables and/or accounting role
  • Experience with QuickBooks or Sage Intacct

Work Environment
The employee will be working at the office. The employee will attend trainings or conferences as needed.

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