Billing and Collections
2 weeks ago
Join the Kraus Team
Accounts Receivable/Payable Specialist
$45,000 - $60,000 ($21.00 - $29.00 per hour)
We are seeking a motivated, friendly, and detail-oriented Accounts Receivable Specialist to join our growing team. This is an exciting opportunity for someone who thrives in a fast-paced environment and enjoys contributing to the financial health of the company. As an Accounts Receivable Specialist, you'll play a key role in managing customer accounts, ensuring timely payments, and maintaining positive relationships with clients. If you're someone with a positive attitude, strong communication skills, and a passion for finance, we would love to hear from you
- Paid Holiday, Vacation & Sick Days
Essential Duties/Responsibilities
- Complete collection calls to clients, vendors, and insurance carriers
- Support the Business Manager with administrative assignments..
- Make notes in our main operating system regarding payments in our main operating system, Jobber.
- Contact insurance adjustors to see the status of payment release.
- Complete accounting reports in reference to collections
- Receive and take inquiries calls dealing with collections.
- Assist and work often with multiple PDO locations for accounts receivable matters.
- Liaison with Office Administrators, Coordinators, Management Team, Estimators, and Project Directors
- Complete and provide status reports about collections to management.
- Monitor and respond to email inquiries daily.
- Enter all payables for the local office branch into accounting software
- Gather and record job costs
- Complete and distribute vendor and Sub Contractor payments and customer payments
- Record and complete payment of overhead billing
- Responsible for recording transactions on corporate credit card
- Complete and close jobs in our main operating system, Jobber, and accounting software
- Complete payments and maintain accounts for national vendor accounts
- Reconcile job costs and payables from Jobber to accounting software
- Answer phones
- Enter new losses as they come in
- All other duties as assigned.
- Knowledge of Microsoft Office applications (Outlook, Word, Excel, Teams, SharePoint)
- Knowledge of QuickBooks, Sage Intacct, or other accounting software
- Customer service, administration, and communication skills
- Computer skills
- The ability to work under pressure with exceptional attention to detail.
- Ability to learn and operate our primary operating systems: Jobber, Mica, and One Drive
- Ability to create documents.
- Ability to answer and communicate with customers over the phone.
- Ability to work office equipment (scanner, printer, phone system, computers)
- Ability to work independently.
- Ability to learn QuickBooks and Sage Intacct (accounting software)
- Stress management and composure
- Maintain a high level of confidentiality.
- Ability to follow our Kraus Restoration Values, Vision, Mission, and 10 Serving Basics
- High School Diploma or GED required.
- Two plus years’ experience in an administrative position
- Two plus years’ experience in Accounts Receivables, Payables and/or accounting role
- Experience with QuickBooks or Sage Intacct
- Must be able to observe and perceive information on a computer and documents.
- Must be able to communicate and converse with customers over the phone.
The employee will be working at the office. The employee will attend trainings or conferences as needed.
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