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Logistics Coordinator

2 months ago

Raleigh, North Carolina, United States TechData Service Company LLC Full time
Job Description

Key Responsibilities:

This role will be based out of a hybrid work environment, with a requirement to be on-site at the Raleigh office on Tuesday and Wednesday of each week, with additional onsite days as needed.

Key Responsibilities:

  • Provide support and guidance for daily operations as it relates to import and domestic shipments of commercial, clinical, and R&D products.
  • Support and work in association with internal departments, such as Supply Planning, QA, and Tech Ops, as well as external customers to build and maintain partnerships and customer relations.
  • Provide communication and routing instructions to company's global contract manufacturing organization (CMO) partners for product imports to designated distribution locations.
  • Provide communication and routing instructions to CMOs for products manufactured within the US and the international community to designated distribution locations, as well as provide shipping documentation, carrier selection, and receipt confirmation to Supply Managers.
  • Be responsible for all documentation, communication, and ERP system transactions associated with domestic and import transportation management of various products.
  • Ensure accurate product traceability by following all physical product movements.
  • Be responsible for Trade Compliance and follow all US regulations for importing.
  • Assist in resolving issues with any import where company is the importer of record, and work with agencies such as US Customs, FDA, USDA, DEA, CDC, and Fish & Wildlife to ensure compliance adherence.
  • Other responsibilities include but are not limited to freight forwarding selection, customs brokerage clearance, communication with forwarding companies throughout the shipping process, carrier selection from port to Distribution Center, advanced shipping notification communication (ASN) and receipt confirmation to Supply Managers.

Essential Functions:

  • Create commercial and pro forma invoices, USDA statement, pack slips, and domestic bills of lading, as well as review incoming import documents for accuracy and compliance.
  • Work closely with key stakeholders such as Supply Planning, Quality Assurance, 3PLs, and CPOs to ensure business, customer, and compliance requirements are met in distribution and logistics processes.
  • Work with customs brokers to ensure US Customs, FDA, USDA, and DEA compliance to prevent delays of inventory clearance for US imports.
  • Ensure compliance with CTPAT rules and regulations.
  • Organize, collaborate, and execute in a dynamic workplace environment while balancing priorities to meet internal and external customer needs.
  • Handle issues with hazardous shipping.
  • Oversight of domestic and import transportation management.
  • Responsible for coordinating inbound and outbound dedicated truck shipments to and from 3PLs.
  • Provide daily monitoring and management of the Eisai SAP/ERP system to the distribution interface for Eisai 3PLs, including monitoring of all receipts, inventory adjustments, shipments, and returns.
  • Ensure inventory balances are aligned by working with the 3PL to investigate and resolve discrepancies.
  • Accountable for documentation review and auditing retention.

Requirements:

This role requires:

  • Associates or undergraduate degree in Logistics (preferred); or relevant experience.
  • 2+ years' experience in global logistics and trade compliance required.
  • 2+ years' experience in pharmaceutical industry highly preferred.
  • Import/export certification training preferred.
  • Hazardous shipping experience; certification a plus.
  • SAP warehouse management module proficiency.
  • Experience with Trade Compliance laws and regulations, specifically around FDA, USDA, and US Customs regulations.
  • Must have knowledge and experience with Incoterms, harmonized tariff codes, US Customs import regulations, FDA product codes, and US Customs' recordkeeping requirements.

Must Possess:

  • Exhibits a professional demeanor while working cross-functionally with internal and external business partners.
  • Flexible and responsive.
  • Ability to communicate effectively and efficiently using verbal, presentation, and written communication skills.
  • The ability to work independently.
  • High level of detail orientation and accuracy in work; ability to meet deadlines.