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Administrative Support Specialist

2 months ago

Deerfield Beach, Florida, United States Beacon Hill Staffing Group Full time
Lead Administrative Assistant

This role plays a crucial part in the company's success, overseeing a team of administrative assistants in the tax department.

Key Responsibilities:
  • Lead a team of 10 administrative assistants in the tax department
  • Assemble tax returns with precision and accuracy
  • Prepare and execute letters, general correspondence, and other documentation as needed
  • Manage client data, scanning and uploading to GFR, a paperless document management system
  • Provide switchboard relief, greeting guests and answering phones
  • Restock office supplies, including paper, printers, copiers, and faxes
  • Shred confidential documents
  • Filing client data with attention to detail
  • Process outgoing mail and distribute incoming mail
Requirements:
  • 5+ years of administrative experience at an accounting firm, preferably in tax
  • Stay organized, focused, and detail-oriented
  • Ability to work rapidly and accurately under tight deadlines in a team environment
  • Willingness to work overtime hours as the job requires
  • Ability to prioritize tasks effectively
  • Proficient in Microsoft Office
  • Experience with Safe Send software, preferred
  • Excellent oral and written communication skills

Beacon Hill Staffing Group is an Equal Opportunity Employer that values the strength diversity brings to the workplace. Individuals with Disabilities and Protected Veterans are encouraged to apply.