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Administrative Support Specialist

2 months ago

Ukiah, California, United States North Coast Opportunities Full time
Position Overview

Job Title: Administrative Support Specialist

Department: North Coast Opportunities

Reports To: Designated Supervisor

Supervisory Role: None

Compensation: $20.00 per hour (Based on Qualifications and Experience)

Salary Range: $20.00 to $24.00 per hour

Work Schedule: 32 hours per week, year-round

Application Status: Open until filled

Job Responsibilities

The Administrative Support Specialist plays a vital role in ensuring the efficient and professional functioning of the administrative department. This position demands a high degree of professionalism and the ability to engage effectively in diverse situations.

Key Duties Include:

  • Contributing to the formulation and execution of annual objectives for the department.
  • Collaborating with team members to implement departmental programs.
  • Assisting in the processing of monthly payments for participating facilities.
  • Compiling enrollment and attendance statistics for state reporting.
  • Facilitating Family Fee billing and collection processes.
  • Ensuring compliance with relevant regulations and policies.
  • Drafting correspondence, reports, and other necessary documentation.
  • Entering data into relevant databases as required.
  • Conducting research and gathering information for special projects.
  • Managing orders from various sites and monitoring office supply inventory.
  • Providing clerical support across departments as needed.
  • Offering guidance and information to families regarding childcare options.
  • Maintaining confidentiality and adhering to safety protocols.
  • Participating in meetings, training sessions, and conferences as required.
  • Performing additional duties as assigned.
Essential Work Habits

Successful candidates will demonstrate the following work habits:

  • Commitment to the organization's mission and values.
  • Punctuality and adherence to work schedules.
  • Strict confidentiality in all aspects of work.
  • Focus on assigned tasks and responsibilities.
  • Respectful interaction with colleagues and clients.
  • Positive representation of the organization in the community.
  • Adaptability to change and new challenges.
Qualifications

Education and Experience:

  • Preferred: Degree in early childhood education, business administration, or a related field.
  • Attention to detail and accuracy in work.
  • Experience with families and children is advantageous.
  • Bilingual skills (Spanish/English) are a plus.

Knowledge and Skills:

  • Understanding of effective communication principles.
  • Familiarity with standard office practices and equipment.
  • Basic bookkeeping and organizational skills.
  • Proficiency in word processing, email, and spreadsheet applications.

Abilities:

  • Ability to interact sensitively with diverse populations.
  • Effective verbal and written communication skills in English.
  • Capability to establish cooperative working relationships.
  • Organizational skills to meet deadlines and manage tasks.
  • Ability to work independently and collaboratively.
Work Environment

The role involves regular communication and interaction with various stakeholders, including families and community members. The work environment may be dynamic and occasionally noisy, reflecting the nature of the services provided. Candidates should be prepared for a range of physical activities, including sitting, standing, and occasional lifting of materials.

This job description is intended to outline the essential functions and requirements of the position. Additional responsibilities may be assigned as necessary.