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Construction Project Coordinator

4 weeks ago

Pasadena, California, United States Pankow Full time
Job Summary

The Assistant Project Manager (APM) is responsible for managing project documentation, communicating with the Superintendent, and supervising the engineering team. The APM must ensure safety, quality, and contractual risk management through the use of the Project Risk Profile. They must also accurately and punctually report status on RFIs, change management logs, 3-week schedules, quality program, submittal and procurement logs, MPR and other related reports as assigned.

Key Responsibilities
  • Ensure safety, quality, and contractual risk management through the use of the Project Risk Profile
  • Accurately and punctually report status on RFIs, change management logs, 3-week schedules, quality program, submittal and procurement logs, MPR and other related reports as assigned
  • Prepare commitment logs and hold others accountable in a clear and consistent manner to meet timely commitments
  • Lead submittal and procurement process, manage subcontractors and consultants to ensure they meet timely commitments, and ensure that all permanent materials are on the project when required
  • Subcontractor Procurement: Coordinate the subcontractor procurement process, verify subcontractors have been pre-qualified, prepare and distribute subcontractor bid packages, collect subcontractor bids, review bids for accurate and complete information, and prepare the bid evaluation forms and recommendation of award to be reviewed for final selection with project team
  • Document Control: Assemble, distribute, and track document packages through the life of the project
  • Coordinate Change Management: Review contract documents for changes impacting schedule and cost, distribute documents to appropriate trades with requests for price and schedule impact, collect information from trades and assemble an estimate and proposal for review/approval with project team, and provide proper notification of changes to Owner per contract
  • Manage the engineering team and provide feedback on a consistent and frequent basis, assign areas of responsibilities and provide clear direction, conduct regular staff meetings to set clear expectations, receive feedback and provide guidance to the Pankow team, and manage the closeout process to meet contractual agreements and follow the Pankow post-construction process
  • Execute pay application process by managing the Pankow Standard Work Process
Secondary Responsibilities
  • Participate in RFQ/RFP Response or Negotiation Process (for new opportunities)
  • Assist Regional Director of Operations in tracking and completing Warranty Work
Qualifications
  • Bachelor's degree in construction related field preferred
  • Professional designations desirable
Knowledge/Skills/Abilities
  • Design-build construction management
Work Experience
  • A minimum of five years of jobsite and/or project management experience is typical