Corporate Legal Support Specialist

1 week ago


Rahway, New Jersey, United States Instant Serve LLC Full time
Job Overview

We are seeking a highly skilled and organized Corporate Legal Assistant to join our team at Instant Serve LLC. As a key member of our Corporate Department, you will provide exceptional support to our attorneys, ensuring seamless client services and efficient workflows.

Key Responsibilities:

  • Manage practice operations, coordinate calendars, and maintain accurate records to ensure timely follow-up actions.
  • Develop and implement process improvements to enhance service quality, efficiency, and client responsiveness.
  • Communicate effectively with clients and internal teams, including training and supporting Salesforce users, managing data, and maintaining security.
  • Oversee workflow and assignments in collaboration with Department Attorneys, managing the opening of files and related procedures.
  • Monitor billing, update the legal team on pertinent bills, and assist with accounts receivable collection.
  • Support marketing efforts, including creating social media content, presentation materials, and assisting with speaking engagements.
  • Process invoices for payment, maintain calendars, schedule meetings, and update Constant Contact/HubSpot lists.
  • Participate in various projects and initiatives and assist in training new hires.

Requirements:

  • Minimum of 3 years of experience performing legal support tasks, preferably in Corporate Law and Corporate Transactions.
  • Bachelor's degree from an accredited institution, focusing on legal studies or a related field.
  • Proficiency in MS Word, Excel, and Outlook, with the ability to quickly adapt to other applications; intermediate to advanced computer skills, including experience with document management systems (NetDocuments preferred).
  • Demonstrated action-oriented approach with sound judgment in a fast-paced, high-growth legal environment.
  • Exceptional organizational and communication skills, both written and verbal, with a keen attention to detail and strong proofreading skills.
  • Ability to work independently, manage multiple projects simultaneously, meet deadlines consistently, and maintain a professional demeanor to communicate clearly, calmly, and concisely.

What We Offer:

  • Competitive Salary & Comprehensive Benefits Package.
  • Ongoing Opportunities for Professional Growth and Development.
  • Immerse Yourself in a Collaborative and Supportive Work Environment, Recognizing and Celebrating Individual Contributions.
  • Make a Substantial Impact Within Our Esteemed Law Firm.


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