Executive Assistant
3 weeks ago
Position Overview
Commonwealth Curb Appeal is seeking an Executive Assistant to support the CEO in their daily operations. This role will involve managing the CEO's schedule, qualifying leads, and providing administrative support to the team.
Key Responsibilities
- Manage the CEO's calendar using Calendly and ensure seamless scheduling of meetings and appointments.
- Qualify leads from prospective clients and maintain accurate records in the CRM system.
- Handle email correspondence, prioritizing important messages and allocating focused time for the CEO to address sales leads.
- Initiate proactive communication with customers via email and monitor the CEO's sales board to ensure timely estimates and designs.
- Attend meetings alongside the CEO to provide comprehensive note-taking and support.
- Foster collaboration with internal teams to streamline deliverables and maintain organized systems for filing and retrieving documents.
- Proactively follow up on sales requirements for the CEO, ensuring projects adhere to deadlines in coordination with designers and project managers.
- Assist the CEO in prioritizing tasks and managing their workload effectively, ensuring that critical issues are addressed promptly and efficiently.
Requirements
- Bachelor's degree or equivalent experience, with 5+ years of Executive Assistant experience.
- Proficient in Microsoft Suite, VOIP phone systems, CRM software, and other databases.
- Exceptional attention to detail and organizational skills.
- Team player with the confidence to challenge when needed.
- Ability to thrive in a fast-paced, dynamic environment.
- Strong problem-solving skills to address challenges and unexpected situations effectively.
- Customer service oriented and excellent phone and email communication skills.
- Adaptable and flexible, able to handle changing priorities seamlessly.
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