Clerical Support Specialist

1 week ago


Springfield, Tennessee, United States Springfield Caris Full time
Job Summary

We are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Springfield Caris. As an Administrative Assistant, you will provide critical support to our Office Manager, ensuring the smooth operation of our office.

Key Responsibilities
  • Front Desk Reception: Greet customers and co-workers, answer multi-line phone system, and direct calls or take messages.
  • Administrative Support: Review timesheets for accuracy and completion, maintain the flow of information to the Corporate office for billing, payroll, accounting, and HR purposes.
  • Personnel Management: Possess knowledge of company personnel policies and benefits, assist Office Manager in maintaining personnel files for staff and volunteers.
  • Training and Development: Assist Office Manager in the orientation of new employees and cross-train with the Office Manager to ensure continuity of key tasks.
  • Reporting and Record-Keeping: Assist Office Manager in the preparation of various statistical reports and maintain an accurate and up-to-date record of office supplies, medical supplies, and forms.
Requirements
  • Education: High school graduate or equivalent with current MS Office computer software experience (Word, Excel, and PowerPoint) and ability to accurately type 60 wpm.
  • Experience: Clerical/secretarial experience, preferably in the medical field with knowledge of medical terminology and strong organizational and interpersonal skills.
  • Skills: Assertive, problem-solving skills, ability to prioritize completion of job duties, and ability to accept supervision and follow instructions.


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