Paralegal Assistant

4 weeks ago

Washington, United States American University Full time
Job Summary

The Paralegal is a key member of the Office of General Counsel (OGC) team, providing legal administrative, research, and technical support within the Office of General Counsel. The incumbent oversees the office's case management system, assists with the maintenance of the office's web-based resources, conducts legal research, responds to subpoenas and record requests, and provides direct support for the litigation and immigration practice areas.

Key Responsibilities
  • Administer electronic case management and document systems; monitor case resolution and serve as point of contact for status inquiries from campus clients.
  • Design and organize record keeping systems and ensure maintenance of legal opinion files, litigation files, and subject files.
  • Maintain web-based resources, including the Office of General Counsel homepage and the university's policy library.
  • Assist with factual investigations and provide support for discovery activities; organize case files.
  • Prepare materials in connection with immigration petitions and regulatory compliance matters.
  • Perform legal research on a variety of legal issues to include gathering of sources such as statutes, ordinances, court decisions, legal documents, institutional policies, templates, and articles for use in preparing legal documents and as a basis for answering requests for legal opinions.
  • Conduct research through Westlaw, the Internet, or other resources; monitor legislative and regulatory activity at the state and federal level.
  • Create and compose legal documents, letters, reports, memos, agenda items, graphs, charts, presentations and e-mails; independently answer correspondence not requiring review by the staff attorneys; interpret and explain policies consistent with accepted interpretation.
  • Coordinate the receipt and institutional response to subpoenas and record requests.
  • Maintain and respond to inquiries regarding university deeds and easements.
  • Assist with management/tracking of the University's intellectual property docket, including patents, trademarks, and provide assistance with copyright work involving general licensing matters.
  • Participate in committee meetings and in special projects.
  • Recommend methods for improvement of office procedures or workflow and initiated approved suggestions; ensure confidentiality and security of office facilities, equipment, and records.
Work Environment

The Paralegal will work in a fast-paced office environment, collaborating with the Office of General Counsel team to provide support for the university's legal needs. The incumbent will have access to a variety of software and systems, including electronic case management and document systems, and will be expected to maintain confidentiality and security of office facilities, equipment, and records.

Requirements
  • Associates degree.
  • 3 years of administrative or records management experience; or equivalent combination of education and experience.
  • Knowledge of legal concepts, familiarity with legal documents, and conducting research.
  • High level of comfort with technology; in-depth knowledge of various word processing, spreadsheet, and database software applications.
  • Demonstrated ability to exercise analytical and independent judgment, coordinate a variety of projects, read, interpret, research, explain and apply laws, rules, regulations, policies and procedures.
  • Excellent organizational, written and verbal communication skills.
  • Strong critical thinking and attention to detail.
  • Ability to handle confidential information, prioritize projects, handle multiple tasks and meet deadlines.
  • Ability to work collegially and collaboratively with colleagues in diverse roles at all levels across the institution.
Preferred Qualifications
  • Paralegal certification.
  • Experience working in a higher education environment or other complex organization.
  • Experience working in a law office.
  • Experience preparing immigration documents.
  • Experience working with databases and/or electronic case management or document management systems.

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