Administrative Support Specialist

4 days ago


Florence, Arizona, United States UIC Government Services and the Bowhead Family of Companies Full time
Job Title: General Clerk III

We are seeking a highly organized and detail-oriented General Clerk III to provide document management support services to the Office of Principal Legal Advisor (OPLA) at UIC Government Services and the Bowhead Family of Companies.

Job Summary:

The successful candidate will be responsible for maintaining and organizing files, managing mail, scanning documents, and entering/uploading data into PLAnet (OPLA's electronic alien file repository). This role requires strong computer skills, including proficiency in spreadsheet software, word processing software, and the MS Office Suite.

Key Responsibilities:
  • Maintain and organize files, including paper and electronic correspondence and packages
  • Receive, open, date stamp, sort, and distribute in-bound mail
  • Interfile correspondence in case files
  • Shelve/re-shelve files as appropriate
  • Utilize the RAILS automated file system to locate files and for internal and external file transfers
  • Assist with Freedom of Information Act (FOIA) requests
  • Route or file materials that concern legal or specialized matters (e.g., briefs, correspondence, exhibit packets)
  • Comply with ICE and NARA (National Archives and Records Administration) General Records Schedule document retention standardization policy and procedures
  • Enter/upload data into PLAnet, including but not limited to the recording of receipt of motions, notices of appeal, briefing schedules, and court decisions
Requirements:
  • High School Diploma or equivalent required
  • Minimum of one (1) year experience in an administrative office environment required
  • Extensive computer/PC knowledge required, including proficiency in spreadsheet software, word processing software, and the MS Office Suite
  • Must be able to successfully pass a federal background investigation and pre-employment drug screen
Physical Demands:
  • Must be able to lift up to 35 pounds
  • Must be able to stand and walk for prolonged amounts of time
  • Must be able to twist, bend, and squat periodically
Security Clearance:

Must be able to obtain a security clearance at the DHS ICE T2 level.

UIC Government Services and the Bowhead Family of Companies offer a competitive benefits package, including medical, dental, vision, life insurance, accidental death and dismemberment, short/long-term disability, and 401(k) retirement plans. Eligible part-time employees are able to participate in the 401(k) retirement plans and state or contract required paid time off programs.

Join our team of dedicated professionals and apply today



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