Facilities Operations Specialist

2 weeks ago


Amsterdam, New York, United States St. Mary's Health Care Full time

Job Requisition:
REQ2923

Employment Type:
Full-Time

Shift Schedule:
Day Shift - 40 hours per week

Compensation Range:
$22.32 per hour

The actual salary for this role will be based on experience and other legally permissible factors.

Key Responsibilities:
Acts as a professional and welcoming first point of contact for all clients, vendors, and staff via phone, in-person, and email communications.

Ensures the maintenance and functionality of office equipment.

General Administrative Support:


Provides comprehensive administrative assistance for meetings, conferences, and presentations, including scheduling, follow-up communications, maintaining office space calendars, and securing necessary supplies and refreshments.

Prepares minutes for meetings and follows up on assigned action items.

Assists management in compiling committee reports, including gathering and maintaining relevant data for various committees.

Monitors and manages calendars, along with other assigned tasks.

Orders and oversees the management of supplies and the organization of storage areas.

Coordinates staff travel arrangements and tracks expenses, as well as managing program supplies and stipends.

Maintains and organizes vendor information, insurance documentation, purchase orders, and invoices.

Plans and coordinates projects, conferences, and other events.

Identifies and implements processes to enhance efficiency and streamline workflows.

Participates in multidisciplinary meetings and projects addressing educational initiatives, conflict resolution, cost containment, implementation of new services/systems, and performance metrics.

Establishes and maintains various filing and records management systems.

Reviews, proofreads, and edits documents prepared for executive review and signature as requested.

Additional Duties:
This position may encompass various additional roles as assigned.

Minimum Qualifications:

Education, Training & Experience:

  • Preferred: Associate's degree or graduation from a trade school. A minimum of two years of administrative or facilities experience is required. Proficiency in Microsoft Word, Excel, PowerPoint, and Outlook is essential. Must possess the ability to communicate effectively in English, both verbally and in writing.


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