Front Desk Administrative Assistant

19 hours ago

Eden Prairie, Minnesota, United States Inova Health System Full time
Job Summary:

We are seeking a highly organized and detail-oriented Front Desk Administrative Assistant to provide exceptional support to our Corporate Office team. As the first point of contact for visitors and staff, you will be responsible for creating a positive and professional impression of our company.

Key Responsibilities:
  • Answer incoming phone calls and greet visitors in a friendly and professional manner
  • Manage shared email and voicemail boxes
  • Prepare and maintain the office lobby and reception area, including restocking supplies and ensuring a clean and welcoming environment
  • Provide meeting preparation, including arranging catering and room setup
  • Manage multiple tasks and projects simultaneously, prioritizing deadlines and ensuring timely completion
  • Perform data entry and maintain accurate records
  • Analyze problems and determine effective solutions
  • Maintain inventory of office supplies and perform other administrative tasks as assigned
Requirements:
  • High school diploma or equivalent required
  • 2-5 years of experience in administrative and/or support staff activities preferred
  • Excellent written and verbal communication skills, with the ability to relate effectively with diverse individuals
  • Ability to work independently and handle confidential information
  • Independent judgment to plan, prioritize, and execute diverse workload
  • Ability to meet tight deadlines and maintain accuracy
  • Strong ability to multi-task, with attention to detail and follow-through
  • Ability to identify and resolve problems effectively
  • Solid and proven work ethic, with outstanding organizational skills
  • Working knowledge of Microsoft Suite required
Additional Considerations:
  • Location: This position will be based at the Inova Health System Corporate Office in [location]
  • Travel Expectation: Up to 5%
  • Physical Demands: The employee must be able to lift and/or move up to 50 lbs. while performing the duties of this job
  • Availability: Monday through Friday, 30-40 hours per week, with some flexibility needed on occasion

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