Administrative Specialist

4 weeks ago

Minneapolis, Minnesota, United States University of Minnesota Full time

About the Job

The University of Minnesota School of Dentistry is seeking an experienced Administrative Specialist to join the Community Outreach and Engagement Division. This role will provide administrative support to the Division Director, Community Relations and Outreach Associate, faculty, and staff in their academic, administrative, clinical, and research mission.

Key Responsibilities

  • Administrative Support in the Community Outreach and Engagement Division: Provide outreach point of contact for EFS duties as related to the MDH RUCR grant, prepare agendas and attend meetings, record and disseminate minutes as needed, create Community Outreach and Engagement print materials as directed, book hotels and assist students with travel arrangements to rural sites, schedule and arrange community engagement activities for students as instructed by Community Outreach and Engagement Division Director.
  • Curriculum Support for the Community Outreach and Engagement Division's MDH RUCR related course: Communicate clearly and professionally with students and faculty to explain Outreach policies and procedures, independently compose and send professional communications to all stakeholders of the Community Outreach and Engagement Division, understand and communicate the different forms of financial support available to students after completing rural outreach rotations, send background study clearance forms to each Outreach site prior to the first day of the semester, collaborate with Community Relations and Outreach Associate to send end of rotation reminders to students to complete course requirements and track progress.

Requirements

  • High School Diploma/GED.
  • Minimum of four years of related office experience. Education/training beyond high school may be substituted for some of the years of experience.
  • Years of experience to include at least one year of experience with customer service.
  • Experience using Microsoft Office Software.
  • Outstanding verbal, written, and interpersonal communication skills.

About the Department

The University of Minnesota School of Dentistry is the state's only dental school and the only dental school in the northern tier of states between Wisconsin and the Pacific Northwest. We are a regional resource to five states for dental education, consulting services, patient treatment, and ongoing continuing dental education. We educate dentists, dental specialists, dental therapists, dental hygienists, dental educators, and research-scientists. We offer advanced degree programs in seven ADA-recognized specialties: endodontics, oral and maxillofacial surgery, orthodontics, pediatric dentistry, periodontics, prosthodontics, and TMD and orofacial pain. We educate scholars in oral biology, dental hygiene, and oral health for older adults. Dentists from other countries who wish to practice in the United States matriculate through our Program for Advanced Standing Students. Learners have the option to pursue a Masters in Public Health or a PhD alongside their DDS degree. We are the only dental hygiene program in the state associated with a dental school. Offering programs at the baccalaureate and master of science level, our integrated program prepares oral health professionals to collaborate from their first day in the profession. We became the first dental school in the nation to educate dental therapists in 2009. Dental therapists perform basic preventative services, drill and restore teeth for children and adults, and remove primary teeth under the supervision of a licensed dentist. As of 2023, we have graduated 91 dental therapists from the program. Our work affects virtually every person in Minnesota. We educate approximately 73% of the state's practicing dentists, 68% of licensed dental therapists, and 49% of dental hygiene educators. Our researchers develop and test restorative materials used by dentists around the world. We provide critical oral health care with more than 100,000 patient visits in our campus clinics and more than 16,000 patient visits at outreach sites in underserved communities throughout the state. We provide continuing dental education for 7,100 practicing dental professionals each year. The School of Dentistry is dedicated to creating a diverse, equitable, and inclusive workplace. Diverse teams, perspectives, and backgrounds create a strong and creative team that best serves the University's many communities, on campus and beyond. The University is an Equal Opportunity Employer. Black, Indigenous, people of color, LGBTQIA+, women, veterans, and members of historically underrepresented communities are highly encouraged to apply. For more information, please visit our website.

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