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Administrative Operations Coordinator

2 months ago

Camas, United States Search Solution Group Full time
Job Overview

Administrative Operations Coordinator:

Key Responsibilities

  • Oversee budget management for office facilities by selecting, managing, and coordinating vendors for supplies and services.
  • Provide mailroom and fulfillment services to a team of professionals.
  • Occasional Reception Duties
    • Welcome infrequent visitors, such as candidates or clients.
  • Assist in organizing and supporting internal office relocations; help maintain the accuracy of seating arrangements.
  • Lead and coordinate projects, including office relocations and company events.
  • Assist with financial operations (reviewing expense reports, handling invoices, etc.).
  • Support human resources functions (employee onboarding and related tasks).
  • Facilitate the planning and execution of employee engagement activities (vendor contracts, logistics, ordering supplies).
  • Perform additional tasks as required.

Qualifications/Experience

· Experience in smaller organizations or startups, particularly in rapidly evolving environments with limited resources.

· Background in office management or administrative support within professional services (such as legal or accounting firms).

· Potential HR generalist experience in a small organization.

· Possible bookkeeping experience in a small office setting.

Skills/Attributes

· Ability to adapt to change and pivot in a dynamic environment.

· Strong collaboration skills with colleagues from diverse backgrounds and roles.

· Capable of working independently within established guidelines.

· Critical thinking abilities to identify and address issues proactively.

· Focused on building, improving, and enhancing processes.

· Maintains discretion and sets appropriate boundaries.

· Recognized as a trusted resource among peers in the office.