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Event Coordinator

2 months ago

Wilmington, Delaware, United States Onix Hospitality Full time
Job Overview

The Event Coordinator serves as the primary link between the Sales Department and the Event Management Team. This role is crucial for executing agreements finalized by the Sales Department and providing detailed information to the Event Management Team. Establishing a strong rapport with clients and acting as their main contact prior to the event is essential. Key skills for success in this position include quick thinking, organizational abilities, critical analysis, hospitality expertise, multitasking, and excellent communication.

KEY RESPONSIBILITIES:

  • Management of Online Event Portal
  • Detailing of Contracts
  • Oversight of Events
  • Final Approval of Staffing and Layout Plans
  • Approval of Invoices and Order Check-Ins
  • Marketing Initiatives
  • Management of Scheduling and Logistics
  • Communication with Sales Team
  • Maintenance of Tripleseat System
  • Conducting Final Appointments
  • Management of Labor and Payroll
  • Submission of Invoices
  • Preparation of Profit and Loss Statements
  • Directing BEO and Preparations
  • Coordination of Rentals (Chairs, Tableware, Stages, etc.)
  • Client Follow-Ups and Feedback
  • Oversight of Sales Drive and CRM
  • Vendor Communication
  • Compliance with Licensing, HR, and State Regulations
  • Participation in Menu Development and Optimization
  • Bank Reconciliation
  • Attendance at Sales and Event Team Meetings

QUALIFICATIONS:

  • Minimum Education: High School Diploma or GED
  • Reliable Transportation Required
  • Flexible Availability for Event Oversight
  • At least one (1) year of experience in a hospitality-related role
  • Core Competencies include but are not limited to:
    • Effective Written Communication
    • Reading Comprehension
    • Oral Communication Skills
    • Basic Computer Proficiency
    • Customer Service Orientation
    • Essential Mathematical Skills (Addition, Subtraction, Multiplication, Division)
    • Creativity
  • Management Competencies include but are not limited to:
    • Adaptability, Trust Building, Communication Skills, Customer Focus, Empathy, High Standards of Work, Planning and Organization, Decision Making and Problem Solving, Stress Management, Technical and Professional Knowledge
  • Experience with Tripleseat is advantageous

COMPANY OVERVIEW:

Onix Hospitality is a dynamic and professionally managed multi-concept restaurant group. We pride ourselves on offering the freshest seafood and unique culinary experiences. Our team members are passionate about delivering exceptional service and creating memorable dining experiences. We value collaboration and a positive work environment, ensuring that our team thrives in a supportive atmosphere.

BENEFITS:

  • Competitive Compensation
  • Medical, Dental, and Vision Insurance
  • Paid Time Off
  • Opportunities for Advancement
  • Supportive Team Culture
  • Employee Meal Discounts