Corporate Law Firm Support Specialist

2 weeks ago


New York, New York, United States SourcePro Search Full time

We are seeking a highly skilled and experienced Executive Assistant/Legal Secretary to join our global law firm team. As a key member of our team, you will be responsible for providing exceptional administrative support to our partners and fee earners.

Key Responsibilities:
  • Concierge Services: Manage schedules, coordinate meetings, and ensure seamless execution of tasks.
  • Master of Communications: Handle phone calls, emails, and mail with professionalism and attention to detail.
  • Travel Coordinator: Plan and book travel arrangements, including flights, hotels, and itineraries.
  • Document Preparation: Prepare client documents, correspondence, and other materials with precision and accuracy.
  • Financial Management: Assist with billing, expense claims, and financial reporting.
  • Business Development: Organize client events, maintain records, and build relationships.

Requirements:

  • Minimum 15 years of secretarial experience at a global firm.
  • Bachelor's degree preferred.
  • Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).
  • Experience with iManage and 3E Elite is a plus.
  • Flexibility to work on-site 3 days a week.
  • Excellent organizational skills and attention to detail.
  • Proactive problem-solving and positive attitude.
  • Guardian of trust and confidentiality.
  • Stellar communication skills.
  • Adaptable team player.
  • Commitment to personal development.

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