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Financial Operations Specialist

2 months ago

Augusta, Maine, United States InsideHigherEd Full time
Accounts Payable Analyst

Job Summary

The Accounts Payable Analyst plays a crucial role in managing financial transactions within the organization. This position is responsible for ensuring the accurate and timely processing of invoices and payment requests, contributing to the overall financial health of the institution.


Key Responsibilities
  • Invoice Auditing: Review and verify invoices related to purchase orders and payment requests, ensuring compliance with institutional policies and procedures.
  • Payment Processing: Manage the payment of institutional contracts, leases, and professional services, ensuring timely disbursement of funds.
  • Issue Resolution: Proactively address and resolve outstanding payment issues, including vendor disputes and discrepancies.
  • Customer Service: Provide exceptional support to internal and external stakeholders, ensuring their needs are met efficiently.
  • Record Management: Organize and maintain accurate records of invoices and payment transactions, ensuring compliance with retention policies.
  • Travel Reimbursements: Review and process employee travel reimbursements, ensuring adherence to relevant policies.

Qualifications

Applicants should possess a high school diploma or equivalent, with relevant experience in accounting or financial support. An associate's or bachelor's degree in a related field is preferred. Familiarity with financial software systems, such as PeopleSoft or SAP, is advantageous.


Skills and Abilities
  • Strong analytical skills to resolve complex payment issues.
  • Excellent communication skills, both written and verbal.
  • Detail-oriented with a high degree of accuracy in financial transactions.
  • Ability to work independently and collaboratively in a team environment.

This position is essential for maintaining the integrity of financial operations and ensuring compliance with established guidelines. The Accounts Payable Analyst will contribute to a culture of excellence and accountability within the organization.