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Construction Project Coordinator

2 months ago

Old Lyme, Connecticut, United States Global Force USA Full time

Global Force USA is seeking a highly motivated and organized Construction Project Coordinator to join our team. In this role, you will play a vital part in ensuring the successful execution of construction projects from pre-construction through completion.

As a Construction Project Coordinator, your responsibilities will encompass a wide range of tasks, including:

Pre-Construction Duties:
  • Collaborate closely with the project manager to ensure seamless project execution.
  • Demonstrate a thorough understanding of all contract documents and specifications.
  • Review project estimates and contribute to budget development.
  • Assist in the procurement of materials, equipment, and subcontractors.
  • Support the review and finalization of contracts.
  • Prepare and present comprehensive Construction Plans for each project.
  • Distribute contract documents to internal teams and subcontractors.
  • Establish organized project files for submittals, RFIs, change orders, ASIs, equipment deliveries, and more.
  • Develop and maintain a detailed manpower loading chart.
  • Set up project budget structures (cost codes) for accurate labor tracking and forecasting.
  • Cultivate strong working relationships with all project stakeholders, including HG staff, owners, architects, engineers, subcontractors, vendors, and other relevant parties.
  • Proactively identify potential deficiencies in design, drawings, or documentation and take timely action to resolve them.
Construction Duties:
  • Maintain updated office and site documents, incorporating addenda and changes.
  • Continuously monitor project budgets and review progress with the project manager weekly.
  • Review labor cost codes and manpower loading with the field superintendent regularly.
  • Update and review equipment delivery schedules with the field superintendent weekly.
  • Prepare, update, and review detailed project schedules in collaboration with the project team.
  • Conduct thorough quality control inspections of all installed work.
  • Attend subcontractor and coordination meetings weekly.
  • Prepare proposed change orders, including notifying subcontractors and others of scope changes, obtaining quotations, performing material take-offs, and calculating price adjustments.
  • Maintain a comprehensive project change order log and present documentation as required.
  • Update the project cost budget to reflect change orders and adjustments.
  • Draft subcontractor and supplier change orders.
  • Review and compose project requests for information (RFIs).
  • Track submittals for project construction, coordination, and distribution to the project team.
  • Assist in preparing and presenting monthly project review documentation.
  • Advise the superintendent of any observed unsafe conditions and manage weekly safety audits. Ensure subcontractor compliance with safety protocols.
  • Prepare invoices/billings (schedule of values) for the project manager's review and approval. Follow up with clients on outstanding payments.
Post-Construction Duties:
  • Assist in final project closeout procedures, including documentation and record keeping.
  • Collaborate with the project team to gather client feedback and ensure satisfaction.