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Financial Operations Coordinator

3 weeks ago

Orlando, Florida, United States ALLY BUILDING SOLUTIONS Full time

Ally Building Solutions, a leading provider of flooring, cabinetry, and home improvement services in the US, is seeking an experienced Financial Operations Coordinator. With a strong focus on building trust with clients through reliability and professionalism, this role plays a critical part in ensuring the smooth operation of financial processes within the organization.

This position involves maintaining comprehensive records for subcontractors, processing invoices, verifying accuracy against agreed terms and deliverables, and acting as a point of contact for subcontractors regarding payment and contract-related inquiries. In addition, it requires preparing and issuing invoices, ensuring compliance with company policies and contractual agreements, and resolving billing discrepancies by coordinating with internal departments and clients.

Key Responsibilities:

  • Maintain accurate and up-to-date records for all subcontractors, including contracts, payment terms, and compliance documents.
  • Process and verify subcontractor invoices against agreed terms and deliverables.
  • Act as a liaison between subcontractors and internal teams to resolve payment and contract-related issues.
  • Prepare and issue invoices to clients, ensuring timely payments and minimizing outstanding balances.
  • Monitor and follow up on unpaid invoices to minimize losses.
  • Record, reconcile, and post incoming payments accurately to the financial system.
  • Track and report outstanding receivables to management for review and action.

Requirements:

  • Bachelor's degree in Accounting, Finance, Business Administration, or related field preferred.
  • Proven experience in financial operations, billing, and accounts receivable management.
  • Proficiency in financial software, Microsoft Excel, and ERP systems; familiarity with reconciliation processes and reporting tools.
  • Strong analytical skills, attention to detail, and accuracy in financial record-keeping.
  • Excellent communication and interpersonal skills for effective collaboration with clients and subcontractors.
  • Ability to prioritize tasks, meet deadlines, and work independently in a fast-paced environment.

The ideal candidate will have excellent organizational and time management skills, with the ability to multitask and handle multiple priorities simultaneously. They should possess a strong understanding of financial compliance regulations and be able to apply that knowledge in a practical setting. Strong problem-solving skills are also essential to address discrepancies and improve financial workflows. Compensation details: $60,000 - $80,000 per year.