Automotive Office Manager

5 days ago

Orange, California, United States US Auto Trust LLC Full time
Job Title: Automotive Office Manager

US Auto Trust LLC is seeking a highly organized and efficient Automotive Office Manager to oversee administrative operations at our dealership. The ideal candidate will play a pivotal role in ensuring smooth day-to-day activities within the office environment.

Key Responsibilities:
  • Supervise and coordinate administrative tasks to ensure the efficient operation of the office.
  • Implement and maintain office policies and procedures to enhance overall productivity.
  • Prepare and provide accurate monthly financial statements.
  • Manage financial transactions, including invoicing, expense tracking, and reconciliation.
  • Work closely with the business office to ensure accurate record-keeping and compliance with accounting standards.
  • Ensure a clean, organized, and safe working environment for team members.
  • Maintain organized and compliant filing systems, including annual boxing and labeling of files.
  • Manage office supplies and ensure timecards are accurate, minimizing overtime.
  • Facilitate effective communication between departments and ensure smooth information flow.
  • Schedule and organize meetings and appointments as needed.
Qualifications:
  • Minimum of 5 years' experience in Dealership Accounting.
  • Minimum 2 years' experience in CDK.
  • Microsoft Excel Proficiency including Vlookups, Sumifs, Pivot Tables.
  • A self-starter with a strong ethical compass.
  • Highly organized and detail-oriented, with the ability to prioritize tasks.
  • Tech-savvy, comfortable with web-based programs, and proficient in Excel.
  • Proven experience in office management or a similar administrative role.
  • Strong organizational and multitasking skills, with the ability to prioritize effectively.
  • Excellent leadership and communication abilities.
  • Attention to detail and a high degree of accuracy in financial management.
  • Proficiency in office software and systems, with a focus on enhancing productivity.
  • Ability to work well in a fast-paced environment and manage multiple tasks efficiently.
  • A team player who is coachable and strives to grow.
  • Someone who enjoys a friendly, collaborative workplace and isn't afraid of hard work, balanced with fun and recognition.
  • Current California Driver's License.
What We Offer:
  • Comprehensive benefits program, including health care options (medical, dental and vision) and 401k savings with company match.
  • Training, resources and opportunities for career growth and advancement, tailored to individual performance, experience and interests.
  • Values-driven culture built on integrity, professionalism, excellence and teamwork.

We are a Drug Free, Tobacco Free, Non-Smoking (including e-cigarettes) company and Equal Opportunity Employer (EOE).

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