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Administrative Specialist CL3: College of Arts and Sciences

2 months ago

Augusta, Maine, United States University Of Maine System Full time
About the Position

We are seeking a highly skilled Administrative Specialist to join our team in the College of Arts and Sciences. This is a full-time, regular position that requires a strong background in administrative support and a passion for delivering exceptional customer service.

Key Responsibilities
  • Provide administrative support to the College of Arts and Sciences, including tasks related to accounting and budgeting.
  • Collaborate with the business and finance office to ensure accurate and timely budgetary matters.
  • Track budgets, monitor expenditures, and perform basic bookkeeping functions.
  • Assist with the preparation of college and department budgets for upcoming fiscal years.
  • Purchase and maintain supplies for staff and faculty as needed.
  • Research potential purchases and provide recommendations to the appropriate department.
  • Support the coordination of student workers within the College.
  • Assist faculty and staff with contract preparation and planning.
  • Assist with expense and travel reimbursements.
  • Review and correct data, records, and information for the college.
  • Ensure accurate documentation is provided in accordance with applicable accounting, contract, and grant requirements.
Requirements
  • 60 credits or more of higher education or equivalent work experience and training.
  • 3 years of administrative support experience or comparable experience.
  • Previous accounting or budgetary administrative experience is preferred.
  • Experience with MaineStreet and Concur systems is a plus.
What We Offer

The University of Maine System offers a comprehensive benefits package, including tuition benefits, comprehensive insurance coverage, and retirement plan options.

How to Apply

To apply, please submit the following documents via the "Apply for Position" link:

  • Cover letter
  • Resume
  • Contact information for three professional references

Background screening is mandatory for the successful applicant.