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Financial Operations Specialist

2 months ago

Augusta, Maine, United States InsideHigherEd Full time
Accounts Payable Analyst

Job ID: 275944

Location: Augusta University

Full/Part Time: Full Time

Regular/Temporary:

*

About Us

Augusta University serves as Georgia's leading institution for education and healthcare, nurturing the next generation of innovators, leaders, and healthcare professionals across multiple campuses.

With over 10,500 students, Augusta University is at the heart of Georgia's cybersecurity hub, offering a unique blend of experiential learning in arts, humanities, and health sciences.

As the only public academic health center in Georgia, Augusta is committed to groundbreaking research and delivering cutting-edge medical care.

Our mission and values distinguish Augusta University as a unique institution.


Location

Augusta University

Our Health Sciences Campus:
th Street, Augusta, GA 30912

Our Summerville Campus: 2500 Walton Way, Augusta, GA 30904

College/Department Information

The Controller's Division Missions are:

To manage all financial resources effectively and provide guidance to support the University's mission in education, research, and healthcare services; Oversee the investment of University funds to maximize returns; Ensure timely receipt and deposit of all funds; Maintain compliance with regulations and policies; Efficiently process payroll, accounts payable, and travel disbursements; Prepare financial reports for management and external agencies; Maintain the University's accounting systems.

Job Summary

The role requires advanced system knowledge to support the Accounts Payable Section within the Controller's Division, addressing the increasing workload due to the growth of Augusta University.

The employee will be responsible for managing payments related to institutional contracts, leases, and professional services.

This position necessitates advanced customer support, acting as a liaison between various departments and external customers.

Responsibilities

The duties include, but are not limited to:
Invoice Auditing and Payment


Responsible for the timely auditing and payment of invoices associated with Purchase Orders and Payment Requests, ensuring compliance with expense policies.

Audit tasks include verifying account codes, supporting documentation, and adherence to compliance standards.



Resolving Payment Issues

Proactively address outstanding payment issues, including discrepancies and vendor disputes, ensuring prompt resolution.

Collaboration with departments is essential to reconcile data and resolve invoice discrepancies.

Ensure Customer Satisfaction

Make informed decisions to resolve customer issues and verify receipt of items and services.

Confirm that items received match the invoice details and that installations meet user satisfaction.



Check Requests Auditing

Audit and process AU Check Requests, ensuring compliance with IRS standards and maintaining an efficient workflow.

Communicate discrepancies with relevant departments.



Record Management

Organize and maintain invoice files and audit records, continuously seeking improvements in operations and service delivery.

Travel Expense Auditing

Review and process employee travel reimbursements, ensuring compliance with policies and addressing discrepancies.

Additional Duties


Perform other assigned duties, including supporting other AP staff and cross-training.

Required Qualifications

Educational Requirements


A High School diploma, GED, or equivalent is required, along with 4 years of accounting or financial support experience, or an Associate's degree with 2 years of related experience, or a Bachelor's degree in a relevant field.

Preferred Qualifications

Additional Preferred Qualifications


Experience with PeopleSoft v9.2 Accounts Payable Module or SAP ERP is preferred; familiarity with contract administration is a plus.

Knowledge, Skills, & Abilities

ABILITIES
Ability to research and resolve payment issues effectively.

Ability to analyze complex issues and implement corrective actions.

Ability to adhere to internal controls and procedures.

Ability to communicate professionally in both oral and written forms.

Ability to work independently and collaboratively in a team environment.

SKILLS
Strong interpersonal skills for interaction with colleagues, vendors, and customers.

Intermediate proficiency in Microsoft Office and PeopleSoft Financials.

High attention to detail and accuracy.

Excellent organizational skills with the ability to manage multiple priorities.

Shift/Salary/Benefits

Shift:
Days/M-F

Pay Band: 7

Salary Minimum:
$20.29

Salary will be commensurate with the qualifications of the selected candidate within the established range.

Augusta University offers a variety of benefits to eligible employees, including health and dental insurance, retirement plans, vacation time, sick leave, and paid holidays.


Full-time employees may also qualify for the Tuition Assistance Program after six months of successful employment.


Conditions of Employment

All selected candidates must successfully pass a Background Check prior to employment.


For positions requiring driving, a motor vehicle report will be necessary.


For Faculty Hires:

Final candidates must provide proof of academic degrees and transcripts.


Other Information

This position promotes a customer-friendly environment, providing exceptional service to all stakeholders.

Augusta University is a tobacco-free institution, prohibiting the use of tobacco products on campus.

Equal Employment Opportunity

Augusta University is an equal opportunity employer, welcoming applicants from diverse backgrounds.