Administrative Associate, Office of Sponsored Projects
15 hours ago
We are seeking an Administrative Associate to provide billing and financial reporting support to the billing staff and the Office of Sponsored Projects (OSP) leadership team.
Key Responsibilities- Assist with the billing and reporting processes for federal, state, and private grants.
- Gather backup documentation and support billing staff by submitting completed invoices to sponsors per contracted terms.
- Collaborate with billers to outline billing terms and financial deliverable tracking.
- Provide support to OSP leadership with sponsor portal maintenance and invoice submission.
- Follow up on submission confirmations and address any errors or issues under the guidance of billers.
- Support special projects and data cleanup as advised by OSP leadership.
- Communicate effectively with principal investigators and departments to assist with the completion of patent reporting.
- Bachelor's degree and one year of administrative experience or high school diploma/GED plus five years of administrative experience.
- Ability to work independently and/or in a team environment.
- Excellent customer service skills, organizational skills, and ability to problem solve.
- Demonstrated ability to communicate effectively to a large population in both oral and written form.
- Experience working in a sponsored projects office and experience working directly with administrative support tasks related to grants or contracts management.
- Experience in governmental or commercial accounting and budgets.
- Experience with a Research Management System (RMS).
- Familiar with UT Austin's policies and procedures.
The University of Texas at Austin offers a competitive benefits package that includes 100% employer-paid basic medical coverage, retirement contributions, paid vacation and sick time, and paid holidays.
Please visit our Human Resources (HR) website to learn more about the total benefits offered.
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Austin, Texas, United States The University of Texas at Austin Full timeJob SummaryWe are seeking a highly organized and detail-oriented Administrative Associate to join our team in the Office of Sponsored Projects at The University of Texas at Austin. The successful candidate will provide billing and financial reporting support to the billing staff and the Office of Sponsored Projects leadership team.Key ResponsibilitiesAssist...
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Administrative Associate, Office of Sponsored Projects
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Austin, Texas, United States The University of Texas at Austin Full timeJob SummaryWe are seeking an Administrative Associate to provide billing and financial reporting support to the billing staff and the Office of Sponsored Projects (OSP) leadership team.Key ResponsibilitiesAssist with the billing and reporting processes for federal, state, and private grants.Provide support to the OSP leadership with sponsor portal...
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Austin, Texas, United States The University of Texas at Austin Full timeJob SummaryWe are seeking an experienced Administrative Associate to join our team in the Office of Sponsored Projects at The University of Texas at Austin. The successful candidate will provide billing and financial reporting support to the billing staff and the Office of Sponsored Projects leadership team.Key ResponsibilitiesAssist with the billing and...
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Austin, Texas, United States The University of Texas at Austin Full timeJob SummaryWe are seeking a highly organized and detail-oriented Administrative Associate to join our team in the Office of Sponsored Projects at The University of Texas at Austin. The successful candidate will provide billing and financial reporting support to the billing staff and leadership team, ensuring timely and accurate submissions to sponsors.Key...
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