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Office Support Specialist

2 months ago

Largo Maryland, United States Sheladia Associates, Inc Full time
Position Overview:

This full-time role is situated in an office environment, requiring occasional travel to a secondary location.

Key Responsibilities:

  • Provide comprehensive administrative assistance within the project office.
  • Manage and prioritize multiple requests and tasks concurrently.
  • Support the project team in preparing submissions, including document formatting, editing, spreadsheet development, and production tasks.
  • Organize and manage appointments and deadlines effectively.
  • Compile weekly timesheets for integration into monthly billing.
  • Draft minutes from meetings for record-keeping.
  • Monitor and compile review lists from engineering and architectural teams.
  • Track and compile weekly billing information for projects.
  • Coordinate facilities-related tasks as necessary.
  • Perform additional duties as assigned.

Performance Expectations:

  • Uphold the confidentiality of all corporate information.
  • Demonstrate the ability to prioritize tasks and meet established deadlines.
  • Ensure timely completion of assigned tasks, including accurate tracking of job numbers and documentation.
  • Exhibit strong teamwork, punctuality, reliability, and a solid work ethic.
  • Take ownership of assignments and provide progress updates with minimal supervision.
  • Communicate clearly and professionally with colleagues, clients, and visitors, both verbally and in writing.