Administrative Support Specialist

4 weeks ago


Minneapolis, Minnesota, United States Beacon Hill Full time
Office Assistant

We are seeking a highly organized and detail-oriented Office Assistant to provide administrative support to our team. The ideal candidate will have excellent communication skills, a strong work ethic, and the ability to multitask in a fast-paced environment.

Key Responsibilities:
  • Manage day-to-day office operations, ensuring a well-organized and efficient workplace
  • Perform administrative tasks such as answering phones, handling correspondence, and scheduling meetings
  • Organize and maintain online file systems and databases, managing sensitive information with care and confidentiality
  • Plan and coordinate meetings, events, and schedules
  • Support client onboarding/offboarding and fulfill ongoing client service requests
  • Provide administrative support to senior staff and collaborate with other team members
  • Work closely with the sales and marketing team, providing coverage for key tasks during absences
Requirements:
  • Minimum of 2 years of administrative experience
  • Proficiency in Microsoft Office (Excel, Word, PowerPoint) and other relevant platforms such as Microsoft 365, Zoom, Dropbox, and CRM systems
  • Strong oral and written communication skills
  • Ability to manage multiple tasks and priorities in a fast-paced environment
  • Self-motivated, proactive problem-solver with keen attention to detail
  • Customer-focused mindset and ability to interact with a diverse range of individuals
  • Willingness to take on new challenges, both large and small, as they arise
  • Experience troubleshooting basic technical issues and managing office technology platforms


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