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Invoicing Coordinator

2 months ago

Far Rockaway, New York, United States Winston Client - Airline Services Full time
Job Description

Billing Coordinator

Winston Client - Airline Services is a leading provider of specialized services for the airline industry. We are currently in search of a Billing Coordinator who possesses strong analytical capabilities and excellent communication skills. This hands-on role involves the preparation and issuance of invoices and credit memos to clients, either in paper or electronic formats, accompanied by the necessary documentation. We are looking for a motivated individual with outstanding organizational skills, keen attention to detail, and proficiency in technology and systems. The ideal candidate must thrive in a dynamic, fast-paced environment.

Key Responsibilities:

  • Generate and issue invoices to clients
  • Prepare monthly statements for customers
  • Maintain and update customer records with issued invoices
  • Process and manage credit memos
  • Update customer master files with accurate contact details
  • Monitor discrepancies between sales orders, shipping documents, and invoice records
  • Input invoices into customer invoicing platforms
  • Submit invoices via electronic data interchange
  • Communicate effectively with customers, sales representatives, and subcontractors
  • Ensure consistency in item and inventory codes
  • Conduct sales reporting for billed quantities and amounts

Qualifications:

  • Stable professional background with a minimum of 3 years of experience, particularly in month-end closing processes
  • Experience in bookkeeping is advantageous
  • Preferred experience in sectors such as distribution, warehousing, logistics, inventory management, transportation, trucking, and shipping
  • Proficient in documentary requirements, documentation review, data analysis, problem-solving, and resolution
  • A versatile multitasker who can work independently and collaboratively in a high-volume, fast-paced setting with a focus on accuracy and timeliness
  • A detail-oriented individual with a strong commitment to accuracy and a low error rate, capable of maintaining organized files
  • Exceptional verbal and written communication skills
  • Able to effectively manage relationships with customers and subcontractors
  • A collaborative team player with a positive attitude and strong interpersonal skills
  • Reliable, dedicated, and professional
  • Ability to adhere to established processes and procedures while proactively initiating tasks related to job responsibilities
  • Experience with integrated accounting software or ERP systems is a plus, preferably MAS/SAGE 100 or 200
  • Highly skilled in Microsoft Office Suite (Excel, Word, Outlook)

Compensation:

$60K - $65K plus paid overtime and comprehensive benefits, including: 401(k) with matching contributions, health insurance, dental insurance, life insurance, vision insurance, flexible scheduling, paid sick leave, and paid time off.