Sales Coordinator

4 weeks ago

Portland, Oregon, United States JLL Full time
About the Role

We are seeking a highly skilled Sales Coordinator to join our Brokerage Operations team in Portland, OR. As a key member of our team, you will provide exceptional support to commercial real estate brokerage producers, ensuring the success of our business.

Key Responsibilities
  • Gather market research information to create client deliverables, including market surveys, tour books, and competitive sets.
  • Prepare deal documents, such as Request for Proposals, Letters of Intent, and leasing status reports, with direction from brokers and/or knowledge of company policies and procedures.
  • Update and maintain our Contact Relationship Management (CRM) database to track prospects, clients, and deal information.
  • Manage and maintain all listings on CoStar, LoopNet, View the Space, and Hightower.
  • Prepare property marketing flyers, brochures, and email distributions, as well as create and edit presentations, pitches, and client deliverables for prospect/client meetings.
  • Assist and participate in planning for industry functions or client events and open houses.
  • Collect and process deal file paperwork, calculate and generate invoices using JLL's accounting platform, and track and process broker expense reports according to the JLL T&E policy.
  • Perform general duties, such as printing, binding, scheduling meetings, greeting clients, conference room setup, office maintenance, broker IT support, making travel arrangements, and front desk coverage as needed.
Requirements
  • 1+ years of relevant experience supporting multiple people, preferably in the commercial real estate industry or other professional services organization.
  • Highly proficient in Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook, with the ability to learn new software and JLL's in-house platforms.
  • Experienced with Adobe InDesign.
  • Project management capabilities, including multi-tasking, prioritization, deadline management, and the ability to work both independently and with a team.
  • Resourceful, proactive, detail-oriented, and willing to learn with a positive attitude and a drive for personal growth and development.
  • Able to assert discretion and professionalism when given access to confidential and private information.
  • Strong proofreading and editing abilities.
About JLL

We are JLL, a leading professional services and investment management firm specializing in real estate. With operations in over 80 countries and a workforce of over 102,000 individuals around the world, we help real estate owners, occupiers, and investors achieve their business ambitions. We're committed to our purpose to shape the future of real estate for a better world, using the most advanced technology to create rewarding opportunities, amazing spaces, and sustainable real estate solutions for our clients, our people, and our communities.

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